September 2024 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: clerk@wyberton-pc.gov.uk
Minutes taken by The Clerk Mrs Val Austin, for the Parish Council meeting at Wyberton Parish Council, which was held on Wednesday 11th September 2024 at 7pm at Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chair), Cllr David Williams (Vice Chair) Cllr Richard Austin, Cllr Steve Slater,
Cllr Maxine Stones, Cllr Caryn Sheldrake, Cllr Allan Fryer and the Clerk Val Austin.
1 member of the public were also present.
The meeting was called to order at 19:00pm
1. Chairman to open the meeting: Good evening to you all and thank you for coming.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
• Cllr Jason Stevenson – New Job commitment (x2 months)
3. Co-option
i. To consider the applications for the casual vacancies on the council and co-opt new councillors
• With no objections, all councillors agreed for the two vacancies to be filled by Mr Allan Fryer and Mrs Caryn Sheldrake.
ii. To receive the signed acceptance of office forms from the newly co-opt councillors.
• Cllr Allan Fryer and Cllr Caryn Sheldrake signed the necessary paperwork.
4. To appoint representatives for committees - for the ensuring year 2024/2025
• Staffing Committee
• Cllr Steve Slater and Cllr Allan Fryer agreed to join the staffing committee.
• Community Centre and Events committee
• Cllr Caryn Sheldrake and Cllr Allan Fryer agreed to join the Community centre and events committee.
5. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
6. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
• None declared
7. Minutes of the Parish Council meeting held on Wednesday 14th August 2024- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
• All councillors resolved for Cllr Mike Sharp to sign the minutes.
8. Lincolnshire County and Boston Borough Councillors
8.1. Cllr Mrs Alison Austin – Nothing new to report
• Cllr Steve Slater mentioned that where the new crossing has been installed along London Road the contractors have left the area in a poor condition, are the County Council going to repair the area?
• All councillors agreed for the clerk to contact Cllr Alison Austin.
8.2. Cllr Mr Richard Austin – Nothing to report as a quiet month
8.3. Cllr Chris Mountain – Not present and no report
9. Clerks Report – Ongoing issues
a) Footway Lighting – Update
• The clerk had the meeting with Boston Borough Council regarding the loan for the footway lights.
• Boston Borough Council recommend the loan be taken out over 5 years instead of 10 years, this is due to the warranties of the footway lights and they prefer the loan to be paid off sooner.
• BBC will put in a clause for the loan application that there would not be any fines for paying the loan off early.
• BBC will be back in touch with figures and loan information in October 2024.
b) Electrician works – Quotes.
• Quotes – Still waiting to receive from electrician for meeting room and main hallway.
• Quote – Still waiting to receive, for heating in PGS and meeting room.
c) Clarke Court complaints with Wyberton Sports and Social Club.
• The clerk sent via Dropbox the reply from the social club, stating the cost of new netting.
• The councillors agreed for the clerk to write a letter to the residents, letting them know what is happening with their complaints.
d) Speeding and traffic volumes, West End Road
• The clerk waiting to hear back from Lincolnshire Road Safety Partnership.
• All councillors agreed for the clerk to contact Cllr Alison Austin, asking for a review of traffic over a period of 24 hours along West End Road
• Cllr Allan Fryer mentioned that it is not just West End Road that there is speeding, also along Saundergate Lane and Causeway.
• Cllr Steve Slater mentioned that there was an accident on West End Road recently, the police were in attendance and a telegraph pole was knocked down.
e) Speed Indicator Devices
• The clerk to show the councillors the device at the meeting.
• All councillors agreed to the cost of £200 for the purchase of the radar gun and equipment.
• The clerk to contact Lincolnshire Road Safety Partnership with the council’s intention of setting up a group of volunteers to run the scheme.
f) Letter of Thanks to resident
• The clerk to give the letter to Cllr Mike Sharp
• Cllr Steve Slater advised the new councillors of the idea behind this.
g) Seniors Christmas Meal – For Information only
• The seniors Christmas meal for 2024 will be held on the 20th December 2024
• This will be a ticketed event, due to the problems with residents turning up without booking.
• The caters will be Dunmore’s and a deposit has been paid to secure the booking.
• Cllr Mike Sharp mentioned and explaining about the road hog and the Christmas carols that will be taking place this year.
10. Councillors update on previous agenda items – To discuss and resolve
a) Newsletter – Cllr Steve Slater
• After discussions the councillors decided to delay the Autumn edition to go out in November, so that December items can be added to the newsletter.
b) Crest update – All Councillors
• The clerk sent via a Dropbox link, some ideas for the crest.
• Cllr Allan Fryer will have a look at the design of the crest, the clerk to send the information over.
• Update at the next meeting.
c) Wyberts Play Park – Cllr Richard Austin
• Cllr Richard Austin and Cllr Mike Sharp met with the residents for a chat regarding their hedge and planning application for a fence and gates.
• Cllr Mike Sharp, to put forward to the council for Wyberton Parish Council to fund the purchase of the gates which are still required by the resident.
• All councillors resolved for cost of the gates
• All councillors resolved for the clerk to write to the resident, explaining that the parish council will purchase the gates, and that there will not be any further action required from the parish council.
• Cllr Richard Austin, as a gesture of goodwill trimmed the bush and advised that if the council agree to continue to cut the hedge, would take approx. 2 hours, this includes cutting the top.
• All councillors are in favour of the hedge cutting yearly by a contractor of the parish council’s choosing.
d) Charity Commission Information. – Cllr Mike Sharp
Cllr Mike Sharp to update the council.
• Cllr Mike Sharp had a meeting with the trustees, the parish council to nominate formally.
• The governing documents still stand
• Cllr Mike Sharp has mentioned a review of spending
e) Bank signatories and debit card – Update – Cllr Mike Sharp
Cllr Mike Sharp to set up new signatories for the bank with the councillors
• Cllr Mike Sharp to set up Cllr Maxine Stones, Cllr David Williams and the clerk as signatories and to remove any old signatories from the mandate.
Cllr Mike Sharp to set up the debit card for the clerk
• The clerk cannot have a debit card until they are set up as a signatory.
f) Parcel Pick Up points – Cllr David Williams
Update
• Cllr David Williams, advised that the parish council are still waiting for Amazon to come to us.
• Cllr Richard Austin to review the site.
g) Blue Plaque – Cllr Steve Slater – Update required
• Cllr Steve Slater spoke to the dentist, and they are happy for a blue plaque (not official) to be placed on their building.
• All councillors resolved for the clerk to purchase the plaque
h) Bin outside London Road – Update
• The clerk has received notification that the bin will be moved and will send the invoice once completed.
• This item to be removed from the next agenda as now completed.
i) New signage on front of community centre – Update Mike Sharp
• From the meeting held in August 24, Cllr Mike Sharp to deal with.
• After discussions to whether the logo should be changed on the signage, with a show of hands vote.
4 Councillors Agreed to the change
2 Councillors voted No
1 Councillor Abstained.
Vote carried in favour of changing the logos.
The clerk to send the logo to Cllr Mike Sharp
11: Finance
11.1: Approve Payments of Accounts
• All councillors resolved for Cllr Mike Sharp to sign the payment list.
• Payments to be made September 2024 - £7,934.49
• Payments made in between meetings - £1,210.11
• Receipts received from 15th August 2024 – 11th September 24 - £2,663.64
11.2: Bank statements – 11th September 2024
• Treasurers Balance - £33,197.72
• Business Bank Insta - £3,529.55
12: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the councillors via email.
To include those received between the day of posting this notice and the day of the meeting
• All planning applications sent throughout the month have had no objections from the councillors.
Next Meeting: Wednesday 9th October – at 7pm
With no other matters the meeting closed at 20:33pm