March 2025 Minutes
Minutes taken by The Clerk (Locum) Mrs Laura Forman
for the Parish Council meeting at Wyberton Parish Council, which was held on
Wednesday 12th March 2025 at 7pm at Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chair), Cllr David Williams (Vice Chair) Cllr Richard Austin, Cllr Caryn Sheldrake, Cllr Allan Fryer, Cllr Maxine Stones (arrived 19.10pm) and the Locum Clerk Laura Forman.
2 members of the public were also present.
The meeting was called to order at 19:00pm
1. Chairman to open the meeting:
Cllr Mike Sharp welcomed everyone.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
· Cllr Jason Stevenson – Work Commitment
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
- None declared.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
- None declared
5. Minutes of the Parish Council meeting held on Wednesday 12th February 2025- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
· Proposed by Cllr Allan Fryer, seconded by Cllr Richard Austin.
· Cllr Mike Sharp agreed and signed the minutes.
6. Lincolnshire County and Boston Borough Councillors.
1. - Cllr Mr. Chris Mountain
- Discussion with reference to the Greater Lincolnshire Devolution; it has recently been
announced that a Town Council will be formed and therefore boundaries will be changing.
Speaking specifically with reference to the Wyberton Parish and Wyberton Ward areas,
there may be some residences that will be covered by a different area.
- Cllr Chris Mountain stated that the village bus shelter on London Road had
been made safe but some of the timbers are rotten and need to be replaced. Lincolnshire
County Council have suggested options for a replacement shelter, but these are all metal
framed. Cllr Chris Mountain to request that the replacement shelter be as per the existing.
- Addressing a recent complaint regarding Mole Hills by Parthian Avenue, this has been
reported to be sorted officially.
- Planning application relating to the Kia Garage - The Parish Council have submitted
concerns that the illuminated signage could affect local residences and the local
Care home (re: Light pollution). Cllr Chris Mountain provided some clarification stating that
the wording of the planning application and some of the diagrams were incorrect and that
the care home would not be affected.
- According to recent figures, the number of fly tipping incidents in the area has reduced and
the savings from this reduction has allowed Boston Borough Council to purchase two
manual road sweepers and hire two operatives to attend parishes on a regular basis.
2. - Cllr Mrs. Alison Austin
- Also with reference to the changing of council boundaries; Cllr Alison Austin referred to
previous boundary changes which resulted in the creation of the Wyberton Ward area stating that although this happened approximately five years ago, there is still some confusion amongst electorates as to which area covers them.
Cllr Mrs. Alison Austin left the meeting at 7.25pm.
3. - Cllr Mr. Richard Austin
- Boston Borough Council and the unitary will see a reduction in the number of County
Councillors. It will therefore become more difficult to contact a County Councillor and
Consequently, the role of Parish Councils will become more prominent.
- Re: Boundary changes, Cllr Richard Austin commented that now the Quadrant has
been developed, it is thought that the balance of the population between the areas will return
to where it should be.
7. Clerks Report – Ongoing issues
a) New Logo on the front of the Community Centre - Update
· The new logo has now been installed by Cllr A Fryer.
· Resolved – Item to be removed from the agenda.
b) Noticeboard at the front of the Community Centre - Update
· Still awaiting delivery of the noticeboard.
c) Chattertons Solicitors – Land at Parthian Avenue - Update
· Awaiting a response from Lincolnshire Housing Partnership (LHP) to comments made by Cllr David Williams.
d) Community Centre Hire – Changes implemented.
· A new checklist has been implemented in the process of hiring the Community Centre.
· Security deposits for Adult and Children’s parties have been increased.
· Resolved – Item to be removed from the agenda.
e) Redecoration of the Prince George Suite.
· The Community Centre Committee have agreed to the redecoration of the Prince George Suite, with all works to be carried out by Cllr Allan Fryer.
· The Community Centre Committee are awaiting quotations for materials.
8. Councillors update on previous agenda items – To Note / To discuss and resolve
8.1 Crest update – Cllr A. Fryer
· Cllr Allan Fryer - No further updates at this time.
8.2 Speeding and traffic / Radar signs – Cllr A. Fryer
· Cllr Allan Fryer held a meeting with Lincolnshire Road Safety Partnership held on Tuesday 11th March 2025.
· All Councillors discussed the Speed reduction signs and measures available and Speed gun training.
· Cllr Allan Fryer to provide costings when available.
8.3 United Charities Trust – Cllr D. Williams
· The existing Trustees have been notified of their need to seek re-appointment via letter. They wish to seek further advice. – Awaiting their response.
8.4 East Coast Community Fund – Grant Application – Cllr D. Williams
· Cllr David Williams is awaiting quotations for items that are to be included within the grant application. An update will be provided when quotations have been received.
9. Councillors to discuss and resolve the following items:
9.1 West end Road – Complaint re: Speeding and Overweight Vehicles – Cllr David
Williams.
A resident has contacted the Parish council expressing concerns over speeding and
overweight vehicles on West End Road. The resident has also asked whether the
speed limit could be reduced from 40mph to 30mph.
Cllr David Williams clarified that that the resident wished for the 30mph speed limit
be extended past the entrances to Jenny’s Wood due to an increase in traffic,
possibly as far as Five House Lane.
Resolved – All in favour for the request for an extension of the 30mph speed limit to be submitted to Lincolnshire County Council.
9.2 Format of the Annual Parish Council Meeting.
All Councillors discussed the format for the upcoming Annual Parish Council Meeting to be held on Wednesday 7th May 2025 at 6.00pm.
Resolved- All agreed that the meeting should have a formal agenda and for the Parish council to extend invitations to Local authorities, Businesses, Charities and Sports clubs to provide updates on their work within the community respectively. Refreshments will be provided to attendees.
All agreed - Cllr Mike Sharp agreed to formulate an agenda for the next Parish council meeting.
9.3 Boston Borough Council Parish Liaison – Cllr David Williams
-Cllr David Williams stated that the previous Council liaison meeting highlighted the need for a contingency plan in the event of a further flood and confirmed that the Parish Council do have a contingency plan.
-Both Lincolnshire County Council and Boston Borough Council are concerned with the need for residents to sign up to flood alerts. Cllr David Williams to receive a handout providing instructions on how residents can sign up to the alerts which will be included in the next newsletter.
10: Finance
10.1: Approve Payments of Accounts
· Resolved – All Councillors approved and Cllr Mike Sharp signed the payment list.
· Payments to be made March 2025 - £8,021.32
· Payments made in between meetings - £949.52
· Receipts received from 13th February 2025 – 12th March 2025 - £2,040.75
10.2: Bank statements – 11th March 2025
· Treasurers Balance - £10,816.32
· Business Bank Insta - £20,710.65
11: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the Councillors via email.
To include those received between the day of posting this notice and the day of the meeting
B14/00165/CD17 – The Quadrant, Pilgrim Way, Wyberton – Chestnut Homes Ltd.
· No objections received.
Next Meeting: Wednesday 9th April 2025 at 7pm
With no other matters the meeting closed at 20:03pm