December 2021 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin – Clerk - Wyberton Parish Hall, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: wybertonparishcouncil@clerk.com
Notes taken by Val Austin Clerk, at the meeting of Wyberton Parish Council, which was held on Wednesday 15th December 2021 at 7:00pm in Wyberton Parish Hall
(These notes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Councillor Mike Sharp (Chairman), Councillor Richard Austin, Councillor Paul Skinner
Councillor Steve Slater – Co-opted
Public forum:
One member of the public was present until 7.45pm, left due to work commitments.
The meeting started at 7.05pm
1. Chairman’s remarks: Welcome to everyone
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Cllr A Austin
3. Co-Opting
i. To consider the application for the casual vacancy on the council & co-opt a new councillor
The chairman proposed & was seconded by Cllr Richard Austin for the appointment via Co-opting of Mr Steve Slater. Steve Slater is Boston born & bred. Representing the locals by making a difference.
ii. To receive the signed acceptance of office from the newly co-opt councillor.
Cllr Steve Slater signed the necessary paperwork.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests – No Interest
5. Notes of the Parish Council meetings held on Tuesday 9th November 2021: To resolve as a correct record and to authorise the Chairman to sign the official minutes.
6. Lincolnshire County and Boston Borough Councillors
1 - Lincolnshire County Councillor Mrs A Austin – Mrs Austin was not in attendance.
There is nothing new to report.
2.- Boston Borough Councillor Mr R Austin – Advised that City Status application has been submitted / applied for. Cllr Austin provided a booklet to all councillors.
3 - Boston Borough Councillor Mr P Skinner – Advised there are many improvements in the pipeline for Boston. The plan is about People, Supporting, & pride. There is a lot going on in Boston Borough Council. More information on My Boston website, or visit Boston website.
7. Reports from Members of the Council including the Clerk
a) Grant Scheme for Wyberton Booklet: Update: Information only: Wyberton Parish Council have received a grant of £1000.00 for the booklet, this has been paid into the bank account.
Due to leavers within the council, this task needs to be re-visited, to create A5 facilities booklet for the community of Wyberton. Update required for January 2022 meeting.
b) Litter bin request opposite the Coop: Update required – This has now been placed & is now resolved, this item will be removed from the next agenda.
c) Boston Borough Council Pole Lights – Yarborough Road: Update, clerk advised Nigel Hall, Property Service Manager that it was agreed for repairs to be carried out. Not received any notification that the repairs have been completed. Mr Hall advised; Eon will be repairing the light on the 22nd December 21. – Update required for January 2022 meeting.
d) Dead end sign at Saundergate Park: Update: The clerk received a telephone call from Chris Chandler at Lincolnshire County Council, the sign has been ordered but cannot say how long it will take for the sign to be placed. Update: Chris Chandler advised that due to signage pollution, Lincolnshire County Council will no longer be able to provide the sign. The clerk to contact Boston Borough Council for a new sign with the No through road marking on the sign. The clerk has contacted BBC & awaiting a reply. Update required for January 2022 meeting.
e) Budget: The clerk has been advised by NALC that the budget is due for review in November / December 21. Budget figures to be updated before the meeting & sent to the councillors.
This has not been resolved, the Chairman suggested a subcommittee & a meeting for budgeting, a date needs to be set for the committee meeting. Update required for January 2022 meeting.
f) Name of the Hall & New Signs & Gates: Update: The hall to be renamed in the new year. The sign & gates are being looked into by the Hall administrator. Update required.
No update as present, to add to January 2022 Agenda.
g) Regular Hall Users: To discuss: To write to each regular hall user to request they pay their accounts by Direct Debit for the use of the hall.
This was not actioned – To be removed from Agenda.
h) Scribe accounts: To discuss: Purchasing the package for the clerk to use, the package is purpose built for Town & Parish Councils, designed to produce compliant accounts, fully compliant with data protection, full audit trails, tracks budgets v actual & forecasting. Price includes set up fee, total cost £485 plus VAT.
All councillors agreed for the Clerk to purchase this package. This is now resolved.
i) Broadband / WIFI – Information only: The Clerk has contacted Lightspeed, unfortunately lightspeed do not cover this area as yet. To be updated when advised by lightspeed.
No new information – The clerk to keep updated on details, to advise when available.
This item will be removed from the agenda.
j) Compost Bin for Garden – To discuss: Councillor R Austin, to advise on the best option for the community centre.
Cllr Richard Austin to action & advise, update required for January 2022 meeting.
k) Repairs for / to Hall – To discuss: The clerk is still waiting for quotes. The clerk has received quotes from various contractors for work on guttering & moss removal & tree cutting.
The clerk to action. Update at January 2022 meeting.
l) Coffee morning: To discuss: The clerk with the help of volunteers would like to do a weekly coffee morning in the Community Hall on a Friday morning for a couple of hours. Community centre to fund the event by purchasing tea/coffee/cakes which will be chargeable at a reduced rate.
Proposed & seconded by all councillors, to go ahead, for January 2022.
The clerk to contact The Mayor’s office for availability to open the first coffee morning. The first coffee morning will be incorporated with the name change of the community hall.
The chair to supply the tea & coffee for the coffee morning. Advertising on FB, noticeboards, local shops. Update January 2022 meeting.
m) Posters for Councillors: To discuss: The clerk has two different options to be considered.
All Councillors agreed to both posters. Posters to be posted in noticeboard, on the website & Facebook. To be removed from agenda.
n) Grass Cutting: To discuss Parthian Avenue, nearest London Road to be cut more regularly.
The clerk to contact LHP regarding the grass cutting, what is the policy for grass cutting next year, The clerk to contact LHP- Update at January 2022 meeting.
o) Doors Brylaine: To discuss: The big blue doors painted to reflect the history of the parish, example with a portrait. Cllr Slater to speak with Brylaine.
A story of the village on the doors, could the Art department at Boston College be involved. To also speak to Nick Jones, Transported Arts Group. Update required at January 2022 meeting.
p) Queens Jubilee: To discuss: Wyberton Parish Council plans, if any for the Queens Jubilee. There is a mixture of things going on, within the borough. Cllr Slater to ask around for ideas. Cllr R Austin to speak to the playing fields committee. Chairman Sharp to speak to Rugby club for ideas. Update required for January 2022 meeting.
8. Finance
a. Approve Payments of Accounts – The accounts were approved & signed off by the Chairman & Cllr R Austin.
b. Bank statements: Updated figures were shown to all councillors.
c. Bank Mandate: Update: The clerk now has access to the bank account & can make payments & check the account, the Clerk now has to remove previous users & to apply for a debit card. No change from last month.
9. Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council - To include those received between the day of posting this notice and the day of the meeting
a) Application no: B/21/0489 – Excavation of land to form an attenuation swale at My Lockup, Boardsides, Wyberton Fen, Boston, PE21 7NY – observations by 22nd December 2021.
No objections
10. Correspondence and requests received
a) Received an email from a resident on the 29th November 21, regarding speeding along Tytton Lane East & parking at football ground. Email was forwarded to Councillors Sharp & Austin on the same date.
The clerk to contact the PSCO with regards to parking when football is at home, for the problems of parking. – Update required for January 2022 meeting.
b) Resident complained about the trees along London Road. The clerk has contacted Boston Borough Council, awaiting a response.
The clerk to contact the resident with details of contacting Fix my Street.
c) Received a telephone call from a resident (6th Dec) with regards to the dyke at the back of their property, The clerk has emailed the councillors. (7th Dec) Councillor Austin to contact the resident to discuss.
This has now been resolved & will be removed from the agenda.
Next Meeting: 11th January 2022 at 7pm in Wyberton Parish Hall.
Meeting closed at 9.20pm.