January 2021 Minutes
Minutes taken by the Clerk at the meeting of Wyberton Parish Council, which was held on Tuesday 19th January 2021 via video conference1
PRESENT:
Cllr. S. Ransome (Chairman), Cllr. R. Austin (Vice Chairman), Cllr. M. Sharp, Cllr. T. Abbott, for technical reasons Cllr. D. Ransome joined the meeting later, Cllr. B. Reeves also had technical difficulties and sent apologies to the Clerk
also present was the Consultant Clerk Mrs. Victoria Clark and Cllr. Alison Austin who attended for part of the meeting
PUBLIC FORUM: 2 No press or public attending
The meeting started at 7pm
1. CHAIRMANS REMARKS
The Chairman welcomed everyone
Members were asked if they had notice board keys, Cllr. R. Austin has them & offered to put items in the board should anyone wish him to
Members were asked if the meeting could be kept as brief as possible with the aim of finishing by 8.30pm
2. APOLOGIES FOR ABSENCE To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
The Clerk received apologies after the meeting from Cllr. Reeves due to technical difficulties and also apologies from PCSO Williams
3. POLICE REPORT
Since the last meeting there has been 3 reported crimes
4. DECLARATIONS OF INTEREST (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
None received
5. NOTES OF THE PARISH COUNCIL MEETINGS HELD ON TUESDAY 15TH DECEMBER 2020- To resolve as a correct record and to authorise the Chairman to sign the official minutes
On proposal from Cllr. Abbott and seconded by Cllr. R. Austin, with no objections all resolved to accept the notes of the 15th December 2020 as a correct record of the meeting and gave permission for the Chairman to sign them
6. LINCOLNSHIRE COUNTY AND BOSTON BOROUGH COUNCILLORS
Cllr. Alison Austin Joined the meeting
- The maintenance gang is due soon in the area to deal with general maintenance jobs
- Cllr. Alison Austin has driven around the area and reported anything the maintenance crew can fix
- Still lobbying with Highways for a Pathway for West End Road and hoping for developers’ contributions
- Question from Cllr. S. Ransome – Why were the road closed & directional signs not removed after the tree work was finished on London Road. It’s not in Wyberton Parish but Cllr. Alison Austin will look into this
- There will be a budget meeting soon at the Borough
- Waiting for the opening of the road to The Quadrant to assess the flow of traffic
- Question from Cllr. S. Ransome – What is being built near the new McDonalds? Starbucks will be in this area
Cllr. Abbott
Nothing to report
Cllr. R. Austin –
- Keen to get people through the Rapid Covid Testing sites, at the Peter Paine Performance Centre, in Rosebery Avenue, and Haven High Academy's Tollfield Campus until February 14th 2021
- The vaccination program is going well
- Planning of events for after Covid continues
7. FINANCE
a) Approve payment of accounts
The Members of the council had received a list of payments prior to the meeting totalling £1,220.10 - On proposal from Cllr. Abbott and seconded by Cllr. Sharp, with no objections all resolved to approve the payments
Cllr. R. Austin requested a budget update for the next meeting
ACTION: The Clerk to add this to the next agenda
b) Bank Mandate update
The Clerk called the bank for an update on the mandate, it appears that the mandate instructions have been completed but will not give specifics as the clerk is not a signatory
ACTION: Cllr. S. Ransome to contact the bank
c) Bank statement
The members of the Council received a copy of the statement prior to the meeting showing balances of £72,126.35 and £25,619.41
8. PLANNING MATTERS – Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council - To include those received between 11th and 17th November 2020
a) B/20/0503 - Erection of a double garage at 193, London Road, Boston, PE21 7AU
No objections and the only comment was that it appeared straight forward
b) B/21/0001 - Notification of Prior Approval for a Proposed Change of Use from offices (Class B1(a)) to Dwellinghouses (Class C3) at BECK LODGE, New Hammond Beck Road, Wyberton, Boston, Lincolnshire, PE21 7JD
No objections and the only comment was that it is a small building and at a good distance away from other properties
c) B/19/0169/CD4 - Application for the approval of Condition No.5 (Remediation Closure Report) of approval B/19/0169 (Proposed affordable housing scheme providing 25 dwellings with new access road, public open space provision and pump station) - Phoenix Poultry Farm, Swineshead Road, Wyberton, Boston, PE21 7JG
No objection as per the previous comments regarding this application
ACTION: The Clerk to send comments to the planning department
d) Boston Solar Park – Proposed development on land at Boston Landfill
No objections and the only comment was that it was good that this may be constructed
ACTION: The Clerk to let the consulting company know the comments
9. CLERK’S REPORT ON OUTSTANDING MATTERS
a) Cuckoo Land presentation
The Clerk had contacted Victoria Burgess to arranged a meeting to discuss this and had also reminded her on 2 occasions
ACTION: Cllr. Abbott to look into this
b) Bench
The Clerk had sent emails for an update however they had bounced back, the members agreed that a letter should be sent to the shop
ACTION The Clerk to send a letter
c) Defibrillator
Cllr. Sharp cannot get any response from the repairs department for the container
ACTION: Cllr. Sharp to try again
ACTION: The Clerk to add this to next agenda for discussion of next action
10. CORRESPONDENCE AND REQUESTS RECEIVED
a) Parish Council - Wyberton United Charities Trust
Hampers have been delivered to families and individuals that meet the right criteria
The question was raised, should Wyberton Parish Council have a member on the trust? All agreed that there should be, on proposal from Cllr. D. Ransome and seconded by Cllr. S. Ransome, with no objections all resolved that Cllr. Sharp should be on the Trust, Cllr. Sharp accepted
ACTION: Cllr. Sharp to contact the clerk with instructions
b) Tytton Lane East B/20/0235
The Chairman & Clerk checked past minutes and emails sent to the Borough and there are no records of this.
ACTION: Cllr. R. Austin to check dead lines
c) Climate change
Cllr. R. Austin stated that as the Members of the Parish Council were elected and appointed by the community that the Parish Council need to work towards keeping the environment in order, planting trees and installing more electric car charging points are just 2 ways that can help.
ACTION: Cllr. R. Austin to draw up a proposal and send it to the Clerk for the next agenda
ACTION: The Clerk to add this to the next agenda
d) Correspondence with Brylaine and their cleaning company regarding discarded cigarette stubs
The Clerk has exchanged correspondence to the M.D. of Brylaine and the Contract Manager of the cleaning company contracted by Brylaine pointing out that the problem still exists but still the cleaners are using the concrete structure as a meeting place for smoking, both companies were reminded of Covid safe guarding.
ACTION: Cllr. R. Austin to put signage on the structure
e) Temporary traffic restrictions
- 10/2/2021 – 12/2/2021 Anglian Water - Road Closure Order in place on: Wyberton Roads (Between 300m & 500m North of Frampton Roads) Streetway (Between Rowdyke Road & a point 200m West)
- 22/2/2021 – 2/4/2021 WPD – Underground Electricity Works – Road Closure on Granville Avenue
- 22/2/2021 – 24/2/2021 Anglian Water, Cover & frame repairs – Road Closure Saundergate lane East
11. FUTURE MEETINGS & NEXT MEETING – 16th February 2021 at 7pm via Zoom video conferencing .
12. STAFFING COMMITTEE REPORT – To resolve to go into closed meeting.
At 8.15pm the meeting went into closed session.
[1] The meeting closed at 8.25pmerence under “The Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) (England) Regulations 2020”
[2] Members of the public & press were invited to join the meeting by using the link or contacting the Clerk before 3pm on the day of the meeting.