October 2021 Minutes
Minutes taken by Val Austin Clerk, at the meeting of Wyberton Parish Council, which was held on Tuesday 12 October 2021 at 7:00pm in Wyberton Parish Hall
(These notes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Councillors Mike Sharp (Chairman), Councillor Tracey Abbott and Richard Austin
Also present for some of the meeting Councillor A Austin
Public forum:
No press or public attended the meeting
The meeting started at 7pm
1. Chairman’s remarks
The Chairman welcomed those attending & welcomed the new Clerk Val Austin.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
No Absentees
3. Police report
The police are no longer sending parishes updates, parishes to look update information for themselves, It was agreed that this item would be removed from further agendas.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
No declarations received
5. Notes of the Parish Council meetings held on Tuesday 21st September 2021: To resolve as a correct record and to authorise the Chairman to sign the official minutes
The Notes / Minutes were not signed, to be postponed till next meeting, as the Clerk did not have the information.
6. Lincolnshire County and Boston Borough Councillors
Lincolnshire County Councillor A Austin
Reported Highways,
Proposed footway extension, hopeful progress but nothing specific to report.
Light controlled crossing approved at London Road, no set date to be installed
The footpath at Tytton Lane East is being considered.
Boston Borough Councillors
Councillor R Austin. Nothing to add to the last report.
Councillor T Abbott. Love your Market for Boston, waiting to publish information.
7. Reports from Members of the council
a) Winter grass cutting at Cuckoo Land
Councillor R Austin, advised that this would be completed week commencing 18th October.
Update required at next meeting.
b) Grant Scheme for booklet
Councillor T Abbott dealing with grant paperwork, update required.
c) Parking during football matches: This was discussed & agreed that it is not a parish matter or Highways, this refers to the police. It was agreed to be removed from future Agendas,
d) Litter bin request opposite the Coop: Councillor T Abbott advised that this was still ongoing.
e) Boston Borough Council Pole Lights: Councillor M Sharp advised this was still ongoing.
f) Dead End sign at Saundergate Park: Councillor R Austin advised the matter is for Highways to decide. The clerk to write to Highways requesting a sign.
g) Streetlight Pole Bracket Bunkers Hill: Councillor M Sharp advised this was ongoing.
8. Finance
a) Approve payment of accounts
i. Staff and Consultants cost £1200.01
ii. Boston Borough Council – Street Lighting £804.00
iii. Veoila (Rubbish Collection) - £66.60 – Monthly payment
iv. Reimbursement M Sharp - £34.00
v. Reimbursement V Austin - £30.40
vi. Grass cutting October - £30.00
vii. Window Cleaner – October - £40.00
viii. On proposal from Councillor R Austin and seconded by Councillor Abbott, with no objections all resolved to approve the payment schedule and 2 members signed the schedule
b) Bank statement and accounts
The Chairman received this
c) Purchase of computers for use of the clerk / RFO & the Hall administrator.
This was discussed & agreed to carry on at present with the arrangements as they are.
d) Bank Mandate: To approve & sign mandate giving the new Clerk online banking permission & two members read only online banking. Also discussed a debit card for the clerk for purchasing of cleaning supplies for the hall & office. This was agreed by all councillors
e) Mobile phones: This was discussed & agreed by the councillors to carry on as present & see how it works out. To be reviewed in a couple of month’s time. To update Google with the necessary telephone & mobile numbers.
f) Petty Cash: It was discussed & agreed by all councillors not to have a petty cash tin, as the clerk will have a debit card.
g) Supplier Account: It was discussed & agreed by all councillors that a supplier account would not be needed at present, to review the situation in a couple of month’s time.
h) Microsoft Word & Excel: It was discussed & agreed by all councillors to buy a temporary licence, as it may be necessary to upgrade the computers in the office at some point in the near future.
i) To change the time of the month for salary payments for staff. It was discussed & agreed by all councillors to move the payment date to the end of the month, last working day of the month.
9. Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council
a) B/21/0436: Application under s73 for the variation of Condition 2 (approved plans) attached to planning permission B/21/0025 (Development of 3.no dwellings) to include the construction of a garage on plot 3 at Land to the rear of Walcot, Ralphs Lane, Wyberton, Boston PE21 7AX.
No objections
10. Correspondence and requests received
a) Name of the Hall: To discuss if the name should be changed & resolved. This was discussed & agreed that further thought would be required. To be added to the next agenda
b) Visibility of Parish Hall from the Road: Discuss – This was discussed & agreed to look into further, by having a new sign & gates. To be added to the next agenda.
c) Slimming World advert on the gate: This was discussed & agreed to look into further, by possibly having a multiple user sign by the gate. To be added to the next agenda.
THE MEETING CLOSED AT 8.24PM