August 2023 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: clerk@wyberton-pc.gov.uk
Minutes taken by The Clerk Mrs Val Austin, for the Parish Council meeting at Wyberton Parish Council, which was held on Wednesday 9th August 2023 at 7pm in Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chair) Cllr Jason Stevenson (Vice Chair), Cllr Richard Austin, Cllr John Smith, Cllr Heather Ainsworth, Cllr Critina Vannini -Goodchild, Borough Councillor Chris Mountain & the Clerk
Val Austin.
Cllr’s Cristina Vannini-Goodchild & Jason Stevenson left the meeting at 19:15pm and returned at 19:17pm
The meeting was called to order at 19:00pm
1. Amendment to the wording on this item – Proposal
Proposal for the current Chair & Vice Chair to remain for the ensuring year 2023/2024
• This item was mentioned after items 2 & 3 were addressed.
• All Councillors agreed to the current chair & vice chair to remain for the year.
2. Chairman to open meeting:
• This item was addressed first
• Current Chair Mike Sharp welcomed everyone to the meeting.
3. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting:
• Cllr Maxine Stones – Advance apologises due to holidays.
• Cllr Steve Slater – Apologises due to holidays.
• This item was addressed as the 2nd item on the agenda.
4. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
• No Members of the public were present
5. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests:
• No Interests were declared
6. Minutes of the Parish Council meeting held on Wednesday 12th July 2023- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
• Cllr Cristina Vannini Goodchild had a question with regards to the July minutes which was addressed by the chairman Mike Sharp.
• Cllr John Smith proposed and Cllr Jason Stevenson seconded for the minutes to be signed
7. Lincolnshire County and Boston Borough Councillors Comments:
a) Cllr Mrs Alison Austin:
• Cllr Alison Austin was not present, a report was read out by Cllr Richard Austin,
• See annex A below.
b) Cllr Mr Richard Austin:
• The stage 5 of Heron Park, is a concern for a lot of residents
• Avocet Care Home, have concerns with the football parking, for emergency vehicles will not be able to get access.
• Have requested for the police to issue cones for match days
c) Cllr Mr Chris Mountain:
• Cllr Chris Mountain has written to developers at the Quadrant, and is building a case file with regards to the parking on match days
• Cllr Cristina Vannini-Goodchild to contact The Clerk with details & pictures of the parking to be sent to Cllr Chris Mountain.
7: Update on Items from previous agendas:
a: Village Gateways – Update:
• All councillors agreed the gateways look good.
• There have been some complaints to Fix My Street, with regards to the locations,
• The Clerk to contact highways to advise the gateways have been installed.
b: LHP Land Parthian Avenue Village Green / Play Area: Ongoing
• Three play ground companies were invited to quote for the play area, only one of the companies replied and submitted a quote
• The Clerk advised to go to contracts finder, for further quotes
• Cllr Richard Austin advised that the Levelling up funding would only fund to £25k, if accepted.
• Cllr Mike Sharp advised that due to more properties, the village has grown, which can be added to the next years budget.
• All councillors in favour of covering the cost of the play area, with additional funding.
• Cllr Richard Austin advised that LHP have now received the plan for the play area.
c: Footway Lighting – Update:
• Cllr Mike Sharp mentioned the footway lights along the main A52, why should this be the Parish Council responsibility?
• Ongoing.
d: Website – Update – Update:
• Cllr Jason Stevenson has received a link to test the website, it is now in the testing phase.
e. Strimmer Purchase – The clerk has looked into various models & has purchased from B&Q, Mac-Allister 26cc Multi Tool. Total Cost £149.00
f. Areas to Benefit – Cllr Steve Slater has advised that Dick Creasey (Self – Employed) will be doing more around the village, as the approved handyman. This will be within the next two weeks.
The clerk has contacted the Insurance company on clarification of our legal terms, waiting for a response.
8: Councillors to discuss & resolve the following items:
8:1. (Cllr M Sharp) - Representative on Charity 218454, Wyberton United Charities
• Cllr Mike Sharp had been approached by the United Charities to become a trustee of the charity.
• All councillors agreed for Cllr Mike Sharp to be the trustee.
8:2. (Cllr J Stevenson) – 100 Lottery – Community Lottery Gambling Commission, to generate potential extra income
• Cllr Jason Stevenson advised of the 100-lottery scheme, which would be run through the new website.
• Councillors asked about the risks and costs involved
• Cllr Jason Stevenson to set up a working group, with a time scale of 6-7 months.
8:3. Confirming the wording for the plaque.
In memory of family and friends who we lost during the 2020 – 2023 pandemic.
Or:
Remembering our family and friends who we lost during the covid pandemic.
• All councillors agreed to changing the wording to the following:
• In memory of family and friends of this community who we lost during the pandemic, 2020 – 2023.
8:4. (Cllr J Stevenson) – To purchase Parish Online, approx. £180.00 Digital mapping specialist for local government. - Parish Online - Digital Mapping Software (parish-online.co.uk)
• All councillors in favour of a one-year subscription.
9. Finance
A: Approve Payments of Accounts
All councillors resolved to sign the payment list.
• Payments to be made August 23 - £5,561.36
• Payments made in between meetings - £391.78
• Receipts received from 13th July to 9th August 2023 - £1.724.50
B: Bank statements – Dated 9th August 2023
• Treasures Balance £5,119.36
• Business Bank Insta £98,581.25
10: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the councillors via email.
To include those received between the day of posting this notice and the day of the meeting
B/23/0225 – Advised BBC – No Objections
B/23/0221 - Ditto
B/23/0241 - Ditto
B/23/0252 – Sent to councillors on the day of the agenda being issued. No objections
B/23/0266 - No Objections
Next Meeting: Wednesday13th September 2023 – at 7pm
Due to the clerks’ holidays (4th – 9th September) the agenda will be sent out at the end of August.
Staffing committee – Next meeting: Wednesday 13th September 2023 at 6:30pm
The meeting was called to an end at 20:24pm
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Report from Councillor Alison Austin – Report of LCC matters August 2023
Boston United Football Club, Jakeman’s stadium, supporters walking along the carriageway of the A15.
Pro-active steps that I have taken so far are listed below:
• Soon after parking issues on T.L.E arose, I had a site meeting with the then Area Manager, Kyra, the police were consulted but as long as a vehicle is not causing an obstruction, then it is not a police matter. If a resident cannot leave or access their own property, then it becomes a police matter.
• When the volume of pedestrians walking along the A16 increased to become an issue, I held a second meeting of Highways Officers. That included the new Highways Office, Dan Goodman, Carley Jefery and two others. We looked at the options for pedestrians who park on the T.L.E. There was no immediate option for creating a separate pedestrian access near the emergency exit. They must cross the A16 using the bollards / refuge at T.L.E and then crossing back at the light-controlled crossing near the Quadrant roundabout.
• Dan visited the site on a match day and observed most supporters using the light controlled crossing.
• The current area manager is Dan Adams. We discussed the site when we had a division drive-round recently. He supports what has been stated above.
• We are reminded that Lincolnshire County cannot finance a footway along the A16. Local Government finance rules do not allow the Council to use PUBLIC money for providing access to a PRIVATE facility.
• At the time of the Planning hearing the Football Club’s Travel Plan was thought to be adequate. This is now a planning matter and a meeting has been arranged with the Planning Officer at the Borough to discuss the way forward.
Other Matters:
Pedestrian Crossings: it was recently been announced that both the crossings in Wyberton will be converted to Light controlled crossings (outside Downtown and the one awaiting construction near Parthian Avenue). No date has been set for the new crossing to be constructed.
Footway on West End Road
I met the LCC sustainable transport officer, Phil Watt on site last year. It needs a contribution from Planning applications for this to be funded.
Cllr Alison Austin