March 2023 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: wybertonpcclerk@mail.com
Minutes taken by The Clerk Mrs Val Austin, for the Parish Council meeting at Wyberton Parish Council, which was held on Tuesday 14th March 2023 at 7pm in Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chairman), Cllr Hev Ainsworth, Cllr Jason Stevenson, Cllr Steve Slater, Cllr John Smith, Cllr Richard Austin and the Clerk Val Austin.
Two members of the public were present:
The meeting was called to order at 19:00pm.
1. Chairman to open the meeting:
Hello & Welcome to you all.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting:
• Cllr Paul Lote, due to long term illness.
• County Councillor Alison Austin – Unable to attend
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
• Start of Public Forum 7:03pm – Finish Public Forum 7:05pm
• One member of the public – asking about Collingwood Crescent – The clerk advised not heard anything Boston Borough Council.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests:
• None received.
5. Minutes of the Parish Council meeting held on Tuesday 14th February 2023- To resolve as a correct record and to authorise the Chairman to sign the official minutes. With no objections, Cllr John Smith proposed & Cllr Heather Ainsworth seconded, to resolve to accept the minutes as a correct record of the meeting & gave permission for the chairman to sign the minutes.
6. Lincolnshire County and Boston Borough Councillors Comments
i. Cllr Mrs Alison Austin: - Not present, send a report – See appendix A
• Cllr M Sharp recommended to read the report & add any comments to the April agenda
ii. Cllr Mr Richard Austin: -
• Nothing to report.
7: Update on Items from previous agendas:
a) Village Gateways – Update: - The clerk has been in touch with contractors for the price of the installation of the gates.
Contractor A - £1260 plus VAT – Day rate, will be two days of work
Contractor B - £180 per day – Will reduce the price if they think they can do more than one gate a day. This price does not include materials, the parish council would need to purchase the materials
Contactor C - £760 for all 8 gates, unsure if this includes materials or not, to be confirmed.
• All councillors agreed that the signs should have Wyberton name on the signs, Please drive carefully through our village – Wyberton.
• The clerk is waiting for prices from sign companies
• All quotes to be re-submitted to the councillors, however, the quotes for the gates are out of date, the clerk to contact the contractors for updates.
b) New furniture / Heating – The heating, the clerk has had a company come to quote for better heating, waiting to receive the quote.
• Cllr H Ainsworth recommended a heat pump for the heating & who to contact for a price.
• Cllr M Sharp proposed a heating survey to determine the best heating options for the community centre.
c) Website: - Cllr J Stevenson dealing with DNA Web design & WIFI.
• Cllr J Stevenson has been in contact with DNA, waiting for DNA to supply more information.
• February 2023 meeting, was mentioned that due to ICO & GDPR rules, from May 2023, is a requirement for the parish council to have Gov.uk email addresses.
• All councillors resolved to use the.gov.uk email addresses. Cllr J Stevenson to set up the necessary emails etc.
d) The clerk has contacted BBC for plans of Community Centre, Ongoing. – A possibility to contact an architect for the plans.
• The clerk to contact contractors for indoor plans. Ongoing.
e) Lincolnshire County Council – Crossing: The clerk received a response stating it is still in the early stages, they cannot reveal the details as too early, they have ensured that the crossing has not been forgotten. They will keep the clerk informed of any developments.
• Cllr H Ainsworth suggested chasing up LCC for monthly updates.
f) Lightspeed – There is a new marker on the tarmac of the community centre. The clerk contacted Lightspeed, they will come back to me when they know more. Ongoing.
g) Asset of Community Value – Collingwood Crescent – The clerk sent the necessary paperwork via email to BBC, dated 17th February 2023, have not heard anything from the council as yet.
• Member of the public advised that BBC should come back within 8 weeks.
h) UKSPF – Levelling up fund – With the assistance of Councillor Richard Austin the clerk has sent the expression of Interest form to the council. Dated 1st March 2023.
i) Footway Lighting information – Cllr Jason Stevenson re-sent the email information to all councillors on 17th February 2023.
• Cllr R Austin advised that there should be only 29 lights in Wyberton.
• Cllr R Austin to get in touch with BBC to confirm how many lights are in Wyberton.
j) The clerk to contact the local PCSO – As requested by the councillors The clerk to contact the local PCSO’s to see if they could attend a parish council meeting. – Received a reply dated 6th March 2023, confirming that they will arrange to attend a meeting, date to be confirmed.
• The member of the public advised that there have been burglaries near the sheds by the school at St Thomas’s.
k) Alternative Cleaning for Cleaner – All councillors agreed (Via email) to the purchase of a Karcher Scrubber for the community centre hall.
• The Karcher has arrived & has now been used.
l) Coronation Celebration – Update: Date Monday 8th May 2023.
• Any further update?
• Cllrs recommended giving the commemorative items to the local schools
• Cllr H Ainsworth to look into commemorative items with the Clerk
• Update on National Lottery Funding – Cllr J Stevenson has submitted the form (dated 13th March 2023)
8: Councillors to discuss & resolve the following items.
a) LHP Land Parthian Avenue Village Green – Update:
1. Garfits Lane meeting on Saturday 4th March outcome.
• Cllr M Sharp advised Garfit’s Lane is a great place but not accessible for the LHP land. Due to H&S, would require fencing around the play area.
• Cllr J Smith showed the other councillors a drawing of the land.
• Cllr S Slater to draw up plans for the next meeting.
2. What is happening with LHP?
• The clerk has emailed LHP, waiting for a response
3. The clerk sent an email link for brochures to all councillors / Cllr J Stevenson received a hard brochure from Proludic to take to the meeting on the Saturday 4th March 2023
b) Village Crest – Update: Cllr J Smith to update on progress
• Cllr J Smith advised Cllr J Stevenson is now dealing with Boston College for a student from the arts department to design a crest. – On going.
c) Alternative arrangements for when the caretaker is absent.
• Cover for the caretaker, whilst on annual Leave
• The clerk has advised that she will cover during the day, Cllr’s J Smith & J Stevenson will help out in the evenings.
• Cllr M Sharp mentioned that the Handyman could also cover for late nights.
• Hire a cleaner for when absence is longer than a few days – the clerk to contact cleaning companies for prices.
d) Jobs for the handyman / Village warden –
• What is required for the village warden around the village?
• All the Cllrs agreed to doing a list of jobs that are required around the village.
• The clerk to deal with the handyman for the jobs around the community centre.
9. Finance
a. Approve Payments of Accounts – All Councillors resolved to sign the payment list.
• Payments to be made March 2023 - £4,265.36
• Payments made in between meetings - £1599.99
• Receipts received from 15th Feb to 14th March - £2823.00
b. Bank statements – dated 14th March 2023
• Treasures Balance £16,650.62
• Business Bank Instant £85,810.05
10. Planning matters:
Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council –
To include those received between the day of posting this notice and the day of the meeting.
• Cllr M Sharp & R Austin advised to give the councillors 5 working days for a reply, if the clerk does not receive a reply within that time to assume the councillors do not have any objections.
• B/22/0491 - Clerk advised planning of no objections
• B/23/0086 – Clerk advised planning of no objections
• B/23/0085 – Clerk advised planning of no objections
• B/23/0084 – The clerk advised planning of an objection – Too many coffee / cafes in one area.
11. Next Meeting: Tuesday 11th April 2023, Monthly Parish Meeting
Please note the May meeting will be later than normal due to the elections: May meeting to be around the 16th May 2023 to be confirmed nearer the time.
12. Any other matters for discussion on the next agenda
• The clerk showed the councillors a noticeboard for the entrance of the community centre.
• The clerk to find out prices of noticeboards. - To add to the April agenda.
• Cllr S Slater – has asked about moving the meeting night from a Tuesday evening to possibly a Wednesday evening. To add to April agenda.
With no other business for the main agenda, the meeting closed at 20:29pm
Start of closed session: 20:29
13. Closed Session – Staff Matters – Resolved.
Finished of closed session: 20;32pm
Appendix A
Cllr Alison Austin – Report for Wyberton Parish Council – 14 March 2023
My report this month is very short.
I’m asked to submit my priorities for Highways-related funding in Boston South Division.
• West End Road, Wyberton
Being realistic, I’m aware that a footfall count would be likely to record nil pedestrians, or certainly insufficient to justify the expense of a footway along that length of road. I am therefore changing the request and am asking for a CYCLEWAY along that section of the road, because I am aware that there are a number of people who cycle to work in the factory on New Hammond Beck Road or at two retail parks up there near Chain Bridge.
• Mental Health support
A new service is coming live and I am giving a link to it below. It is called “Hay Lincolnshire”. This is just a brief note because it is still “work in progress”.
HAY LINCOLNSHIRE IS NOW LIVE
The HAY Lincolnshire website is now live! HAY Lincolnshire is a new site, showing activities and support which can help people to boost their wellbeing and mental health, available across the seven districts of the county.
Please do share the site link with anyone you feel would find it useful www.haylincolnshire.co.uk
As the site is brand new there will be groups and services that are not yet featured on the site. We are obviously keen to have as much choice available as possible and will be updating these on an ongoing basis.
• Earlier Information
I sent parish Councillors a more detailed report mid-month, after their last meeting. In particular I believe that I spelled out that there is the combined footway/cycleway along London Road from ATS. This is the route that pedestrians and/or cyclists should use to the football stadium or for cycling down to Kirton or beyond. The A16 can then be crossed safely using the light-controlled crossing at the Quadrant for those going to the Stadium.
One small section of the route in Frampton awaits upgrading.
Councillor Alison Austin