February 2023 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: wybertonpcclerk@mail.com
Minutes taken by Cllr Jason Stevenson, (The meeting was recorded by Cllr J Stevenson).
(Minutes typed up by the Clerk) for the meeting at Wyberton Parish Council, which was held on Tuesday 14th February 2023 at 7pm in Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chairman), Cllr Hev Ainsworth, Cllr Jason Stevenson, Cllr Steve Slater, Cllr John Smith, Cllr Richard Austin (arrived 19:03pm) Borough Cllr Alison Austin (arrived 19:20pm due to adverse weather conditions)
The meeting was called to order at 19:00pm.
1. Chairman to open the meeting:
Hello & Welcome to you all.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting:
• Cllr Paul Lote, due to illness,
• The clerk absent due to adverse weather conditions.
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
• No members of the public were present.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests:
• None received.
5. Minutes of the Parish Council meeting held on Tuesday 10th January 2023- To resolve as a correct record and to authorise the Chairman to sign the official minutes. With no objections, Cllr John Smith proposed & Cllr Heather Ainsworth seconded, to resolve to accept the minutes as a correct record of the meeting & gave permission for the chairman to sign the minutes.
6. Lincolnshire County and Boston Borough Councillors Comments
i. Cllr Mrs Alison Austin: - Travel Plan submitted by the football club.
• Travel plans are not ideal.
• The location for the signalised crossing is suggested to be near the Coop.
• Suggested that the Parish Council write to LCC regarding issues with walking along the A16.
• Will advise the best person to contact with regards to the letter.
ii. Cllr Mr Richard Austin: -
• Boston Borough Council, has been successful in getting more funding & that the Parish council is working on gaining some of the funds from the levelling up fund.
7: Update on Items from previous agendas:
a) Guttering / Facias – Work has been completed; Invoice received.
b) Village Warden – Advert still up, received several applications, details emailed to Councillors, all councillors have accepted the applications and are looking for a date to interview each application.
• Cllr M Sharp advised The Employment Committee would hold the interviews with the Handy People, date & times to be arranged.
c) Carpark Signs: - To arrange installation.
d) New Furniture / Heating – The clerk is looking into – Ongoing
e) Website - Cllr J Stevenson dealing with DNA Web design & looking into the WIFI for the centre. The clerk has contacted BBC for plans of Community Centre, as there are none onsite.
• Cllr Jason Stevenson noted that alongside the new website there will a requirement that after May 2023, to implement the Gov.uk email addresses for all councillors and The Clerk. This is due to the ICO & GDPR rules, the council will need to pay for a domain name & email & will cost approx. £210 every two years.
• This item to go on the Agenda for March 2023
• Cllr Jason Stevenson, mentioned that the plans for the community centre are out of date, (2012) and are incomplete. Need to be updated to take into account the Prince George Suite.
• The clerk to find out the cost of having new up to date plans
f) T V Licence – T V Licence has been received & up in the noticeboard in the centre.
g) Fire Stick / USB – Cllr M Sharp is looking into.
• Cllr Mike Sharp, advised that it would cost £20.00, and will purchase and keep at his home with the projector.
h) Lincolnshire County Council – Crossing: The clerk has been in contact with LCC, not yet received any response.
• Prior to the meeting, Cllr A Austin, requested that Cllr M Sharp contact her with regards to having a site visit, for actual placement of the crossing. See Item 6-i
i) Lightspeed – The clerk has been in contact with Lightspeed & has sent pictures of the poor condition of the repair to the carpark. Ongoing.
• Prior to the meeting, The Clerk received a case number: 00030707 from Lightspeed, they will advise when the work will be carried out in the carpark to rectify the carpark.
8: Councillors to discuss & resolve the following items.
a) LHP Land Parthian Avenue Playing Field – Update:
• The Councillors discussed and agreed to a site visit to Garfits Park on 4th March 2023 at 9am to view the latest park in Boston.
• Cllr R Austin is working with The Clerk to gain a portion of the UKSPF Levelling Up fund from Boston Borough Council.
• Would require three recommendations, to ask the three companies for brochures, approx. costs & a site visit to see what equipment would be required.
• Cllr M Sharp suggested the LHP land be called a Village Green, an area for everyone, & not just an area for play equipment.
• Cllr S Slater suggested a physical drawing of what the Village Green could look like.
b) Noticeboards – Cllr Hev Ainsworth to update on the noticeboard for the front of the community centre
• Cllr Heather Ainsworth advised that the cost of the notice board would be approx. £20k, the councillors discussed alternative options and will return to this item after some more thought.
• All councillors resolved to replace the perspex on the noticeboard at The Spar Shop.
c) Foot Way Lighting – To discuss & resolve – The footway lights – Wyberton Parish Council pay for the lights yearly. There are 59 old style lights which are now obsolete, if any problems with the lights there will not be any replacements & would require a new style LED light.
• All the lights are currently on All night, this can be changed to part night, off at midnight & back on at 6am. The cost of replacement with 18-Watt LED lights is £350 plus VAT. & £65 plus VAT to change from All night to Part night.
• To change the lights to LED would save the Parish council approx. £1322.00 per year.
• Old Style Orange All Night – Cost per year £35.21
Old Style Orange Part Night – Cost per year £21.31 New LED Style All night – Cost per year £12.80 New LED Style Part night – Cost per year £7.04
All prices to include VAT
• Cllr Jason Stevenson informed the Councillors that this amount is due to the lights being obsolete and will need to be replaced/ upgraded.
• All Councillors agreed the need to replace but only as & when required.
• Councillors requested a full list of the lights in the area, Cllr J Stevenson will email the list to the Councillors, which was originally sent to the Councillors in December 2022 by The Clerk.
d) Coronation Celebration: Update: Date has been set for Monday 8th May 2023.
• Cllr H Ainsworth has acquired singers / bands & food stalls. Ongoing with ideas.
• Cllr H Ainsworth showed the Councillors the poster to be used for the advertising, with a double-sided invitation type poster showing the events of the day.
• Cllr J Stevenson, mentioned that there is a possibility of getting National Lottery Funding for the event.
• All councillors discussed and resolved for funding from the National Lottery. Cllr Jason Stevenson needs a second councillor for the funding, Cllr John Smith agreed.
e) From Public Forum in January 2023 – To Discuss & Resolve: Should the Parish council, apply for the registration & community valve for a piece of land which the public feel has a visual valve to the community.
• Cllr Richard Austin proposed and Cllr Heather Ainsworth seconded, all councillors resolved to apply for the registration.
• The Clerk to apply for the community piece of land.
f) Village Crest – Update: Cllr J Smith to update on progress
• Cllr John Smith showed the councillors some images for the crest.
• All councillors discussed and agreed that Cllr John Smith will draw some more images.
• Cllr Heather Ainsworth suggested the council approach Boston College to see if some of the students would want to try and design a village crest. Cllr Jason Stevenson will contact the head of digital learning at the college.
• Update next meeting.
g) Village Gateways – Update – Cllr Steve Slater to update on progress:
• Cllr Steve Slater is frustrated that this item as it is taking a long time to resolve.
• The clerk to contact the contractor that advised a day rate, to see how many days the work would take.
• Cllr Steve Slater advised that he could instal the gates, however traffic management would be required.
• Three quotes are required for the installation.
• The clerk to contact contractors for prices of installation.
• Ongoing.
h) Walkaround Village – Update: A52 – B1397 Walk around outcome:
• Cllr Steve Slater advised of three items reported and still waiting for them to be completed.
• Cllr Mike Sharp, commented on planters on the corner forcing pedestrians into the road, and recommended speaking to Highways.
• Cllr Richard Austin, advised for the Parish council to write to LCC Highways letting them know that the road is being illegally occupied.
i) Bread & Butter Thing – To discuss & resolve - From January 2023 meeting, Cllr S Slater mentioned about the Bread & Butter Thing, which is in operation at Old Leake Community Centre. Boston Borough council are working in partnership with the Bread & Butter Things.
• Cllr Steve Slater advised that is a Boston Borough Council project and they are looking for willing Parishes to participate.
• Cllr Steve Slater has found some willing volunteers and has found a venue
• All councillors resolved to support as needed.
j) Pincushion Pub & Drop in – Update. What was the outcome of the public meeting?
• 15 people attended and raised a few issues but nothing further to report.
9. Finance
a. Approve Payments of Accounts:
• Payments to be made February 2023 - £15,774.37
• Items paid in between meetings - £1,477.64
• Payments received Jan 23/ Feb 23 - £2,619.50
b. Bank statements – dated 14th February 2023
• Treasurers Account Balance £9704.10
• Business Instant Account Balance £105,767.66
10. Planning matters:
Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – To include those received between the day of posting this notice and the day of the meeting.
• B/17/0367 – No Objections received from Councillors, The clerk has advised BBC
• B/22/0524 – Other than one comment, Disappointed, no EV Charging provided, there were no further objections, The Clerk has advised BBC.
• B/22/0016 – No objections received from Councillors, The clerk has advised BBC.
• B/22/0027 – Cllr R Austin has an interest in this planning, & has not made any comments on this planning. No objections received from councillors. The clerk has advised BBC.
11. Next Meeting: Tuesday 14th March 2023, Monthly Parish Meeting at 7pm
12. Any other matters for discussion on the next agenda
• Councillor Mike Sharp, asked if all the Councillors are willing to carry on being councillors for the next Election, all councillors agreed to continue.
• Discussions about attending the meeting at Boston Borough Council and all details about standing for the election.
• Councillor Heather Ainsworth, suggested carrying out staff appraisals in May 2023.
With no other matters the meeting closed at 21:13 pm