April 2022 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin – Clerk - Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: wybertonparishcouncil@clerk.com
Minutes taken by Val Austin Clerk, at the meeting of Wyberton Parish Council, which was held on Tuesday 12th April 2022 at 7:00pm in Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Councillor Mike Sharp (Chairman), Councillor Richard Austin, Councillor Hev Ainsworth, Councillor Paul Lote, Councillor John Smith. (Co-opted)
Public forum
One member of the public was present. – Gave a small speech about wishing to become a councillor.
The meeting started at 7.pm
1. Chairman’s remarks: Welcome to everyone.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Councillor S Slater absent due to family commitments.
3. Co-Opting
i. To consider the applications for the casual vacancies on the council & co-opt new councillors
The chairman proposed & was seconded by Cllr Richard Austin, & all agreed for the appointment via Co-opting of Mr John Smith
ii. To receive the signed acceptance of office from the newly co-opt councillors.
Cllr John Smith signed the necessary paperwork, in the presence of the Proper Officer of the Council (The clerk)
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests – No Interest
5. Notes of the Parish Council meetings held on Tuesday 8th February 2022: To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Cllr R Austin & seconded by Cllr H Ainsworth & with no objections, all resolved to accept them as a correct record of the meeting & gave permission for the chairman to sign them.
6. Lincolnshire County and Boston Borough Councillors
1 - Lincolnshire County Councillor Mrs A Austin – Not present, Cllr R Austin read out comments.
i. The planning application PL/0051/22 – Slippery Gowt Lane Landfill, this refers to levelling out & sorting out the drainage of the site.
ii. Cllr A Austin was not aware of a road closure along West End Road, which was implemented by Anglian Water at short notice for a burst pipe, which resulted in a closed road. Cllr M Sharp, mentioned that the signs blow over in the wind, & was an unnecessary road closure, as the hole was on the verge & not on the road. Cllr R Austin advised to contact the number on the signs for information.
iii. Cllr A Austin sent via email, a Social Value Volunteering Day organised by LCC Highways,
Cllr R Austin to confirm with Cllr A Austin if Wyberton Community Centre could apply for the work to carried out by removing the trees along the side of the community centre by the PSG Suite.
2.- Boston Borough Councillor Mr R Austin
i. Councillor R Austin has advised that many things are happening in our area, including the rebuilding of The Jeff Moulder Leisure Centre, Boston College & a railway refurbishment.
7: Reports from Members of the Council including the Clerk
a) Grant Scheme for Wyberton Booklet: Update required: Cllr M Sharp, dealing with this project, it will now become a Summer information booklet, showing local facilities i.e., Schools, doctors, pubs, restaurants etc. – Still in progress.
b) Open meeting with residents – Update: It was well turned-out event, which resulted in two residents coming forward for the councillor roles. Cllr M Sharp, mentioned that it would be beneficial to hold more frequently. The Annual Parish meeting will be held in March each year.
c) Entrance & Sign, including a noticeboard, for the front of the community centre: Update:
The clerk to find out prices for noticeboards, to decide on location for maximum exposure to the community. It was mentioned that the noticeboard plastic by the Spar shop, needs replacing. The clerk to find out prices for repair.
The sign on the gate, is the second sign, the first sign blew off in the high winds, however the original sign will be positioned on the hall wall under the windows on the front of the building. All councillors agreed.
d) Compost Bin for Garden – To discuss: Councillor R Austin, advised that for the time being, the brown bin be used for garden waste. The clerk to purchase via BBC the service for the year.
e) Repairs for / to Hall – Update
a. The clerk received a (verbal) quote for the facia work, around the building, the gutters are rotten in some places, as are the facias, will be an expensive job to repair, approx., £4k+
As the price of the facias are expensive. Might be better idea to get quotes for new facias around the community centre.
The clerk to get quotes for repairs / new installation of guttering.
b. The clerk has also received two quotes for blinds in the main hall as they are not to fire regulations. Quote 1 £858.33 (Exc VAT) - Quote 2 £875.00 (Exc VAT)
It was agreed by all councillors to go with quote 1. The clerk to confirm with the company.
c. The caretaker has mentioned that the ladies’ toilets do not flush very well, resulting in unclean toilets from hall hirers. The toilets need a polite notice on the inside of the cubicle’s reminding the users to keep the toilets to how they would like to find them, clean. To contact R Burton plumbers to look at the flushing problem.
All councillors agreed. The clerk to contact & arrange for work to be looked at.
f) Community Coffee Mornings – Update: Our Tea & Coffee mornings are still being attended, but it is taking its time to get more than 7 people coming along. The clerk has a Facebook page, advertising daily, & Cllr Ainsworth did a small flyer drop, Thank you.
The councillors will help with getting the word out to the residents.
g) Doors Bryline: Update, to discuss in the May meeting with Cllr S Slater.
h) Queens Jubilee: Update on events, including supporting the big lunch, service of Thanksgiving, streaming the day at the Tea & Coffee morning in the Community Centre.
Cllr R Austin to contact to arrange a meeting with the social club, for a program of events advise of the outcome at the next parish meeting.
i) Centre of the Village & Ideas for the village / Christmas: Cllr S Slater & Cllr H Ainsworth had a meeting of residents on the 23rd March, for ideas for Christmas, Cllr Ainsworth to update full council at meeting. Possible road closure on London Road.
Cllr H Ainsworth advised the councillors of the recent Christmas in Wyberton meeting ideas Including: Festival on the 9th December 2022, Christmas night – Bands, Stalls, Church & Schools involved, Carol services. A family event. The Christmas in Wyberton would like to close the road between West End Road & Ralphs Lane. Look into getting a permanent Christmas tree in the village. A winter wood walk with lanterns at Jenny’s wood. Christmas in Wyberton will try to get sponsorship for the events. Update May meeting.
j) Easter Disco: To Discuss: Cllr H Ainsworth, would like to set up an Easter Disco for the youngsters of Wyberton, with the help of the parish council to fund the event. Making it a free event. Cllr H Ainsworth had a meeting with residents for a Parents Group. There were many ideas including a Community Disco to be funded, will be a ticket event to be held at the community centre. To invite the Road Hog as there will be volunteers there to help.
Update May meeting.
k) Parthian Avenue bus shelter – Update: The clerk contacted BBC, & they advise that the work is in the pipeline & will take a few more weeks before completed. Once completed they will let the clerk know. Update when advised by BBC.
i) Village entry signage - To discuss – Installing village entry / exiting gates (White five bar) along the main road into, out of Wyberton. The Clerk contacted BBC & they advise that we need to put a picture of where we want the signs on a Wyberton map, send the map to the BBC (email address supplied) & they will give approval & advise who to contact for the installation of the signs & also where to purchase the signs
Update at next meeting with full council.
m) Deldale Road, Birch Tree – To discuss - The clerk has received complaints from residents with regards to the 50-foot tree outside of their properties, the tree blocks out light & is leaning towards a resident’s property. There are visible tree roots showing on the resident’s property. This was originally spoke about in June 2021, where it was decided that the felling would not go ahead due to financial reasons at LCC. Following on from that LCC advised in December 2021 they would fell the tree. Cllr S Slater advises to fell the tree would cost £400 +, there is evidence of another tree being removed on this road.
The County Council like the tree & will not cut it down. The parish council cannot act without authority from the County Council. The clerk to reply to the residents stating not Parish Council responsibility.
n) Allerton Court – Tree planting – Cllr R Austin to discuss.
Cllr R Austin to get a proposal together for the residents of Allerton Court, with regards to tree planting. Report back in May meeting.
o) Hedges & Fencing Wyberton Community Centre: The clerk has requested quotes from several contractors for the work to be carried out on the hedge / fencing on the boundaries of the community centre.
The clerk received four quotes, which were discussed at the Parish meeting.
If the Social Valve Volunteering Day by LCC Highways cannot complete one of the jobs, the council will re-visit the quotes.
p) Fridge – Freezer in main hall kitchen – To discuss to have a new fridge / freezer in the main kitchen. Cllr P Lote to have a meeting with the clerk to go through the costs of a fridge / freezer & dishwasher for the main kitchen, for the May meeting.
q) Carpark at the community centre – To discuss. Fencing by the gates to be replaced / repaired, lines to be painted / incoming arrow to be removed?
The arrow not to be removed as this indicates a one-way route through the car park.
The clerk to get quotes for the re-painting of the car park lines, yellow & white lines.
It was mentioned that the boundary fence is a mess, Cllr J Smith to talk to the owner of the property regarding their boundary. The metal barrier at the front of the boundary fence needs repairing / replacing. Update next meeting.
8. Finance
a. Approve Payments of Accounts – On proposal from Cllr R Austin & seconded by Cllr H Ainsworth & with no objections all resolved to approve the payments.
b. Bank statements - First instalment received from BBC; the clerk transferred £50k from the main operating account to the savings account.
c. FSCS Protection – To discuss - The compensation limit per bank is £85k, if you have money in multiple accounts with the same bank, they are treated as one bank. To consider opening another bank account to transfer funds from Lloyds Bank to fall in line with the £85k limit. The clerk to find out more information for bank accounts to report at next meeting.
d. Bank Mandate: Update required from the chairman with regards to the mandate changes, removing the old signatories on the mandate. Cllr M Sharp will contact the bank next week, update in May
9. Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council - To include those received between the day of posting this notice and the day of the meeting
B/22/0133 – My Lockup – Broadsides – Extension
No objections – The Clerk to advise
B/22/0127 – The Quadrant – Phase 6
All councillors, no objections, with the exception of Cllr S Slater who has queries with this phase. The clerk to advise BBC.
Received late: PL/0051/22 – Slippery Gowt Lane – No Objections – The clerk to advise.
10. Correspondence received – All emails sent to the relevant councillors by email.
Next Meeting:
Tuesday 10th May 2022, Annual Meeting of the Council (AMC)
Tuesday 10th May 2022, Monthly Parish Meeting.
Meeting closed at 8.35pm. – The member of the public was asked to leave to discuss a closed session.
Closed Session
To discuss personal matters. – Start of closed session at 8.35pm – Closed session finished at 9.15pm.