January 2022 Minutes
Wyberton PARISH COUNCIL
Mrs Val Austin – Clerk - Wyberton Parish Hall, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: wybertonparishcouncil@clerk.com
Minutes taken by Val Austin Clerk, at the meeting of Wyberton Parish Council, which was held on Tuesday 11th January 2022 at 7:00pm in Wyberton Parish Hall
Present: Councillor Mike Sharp (Chairman), Councillor Richard Austin, Councillor Steve Slater
Public forum
One member of the public was present.
The meeting started at 7.02pm
1. Chairman’s remarks: Welcome to everyone, & a Happy New Year to you all.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Cllr A Austin / Cllr P Skinner not present.
3. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests – No Interest
4. Notes of the Parish Council meetings held on Wednesday 15th December 2021: To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Cllr R Austin & seconded by Cllr S Slater & with no objections, all resolved to accept them as a correct record of the meeting & gave permission for the chairman to sign them.
5. Lincolnshire County and Boston Borough Councillors
1 - Lincolnshire County Councillor Mrs A Austin – Mrs Austin was not in attendance.
Cllr R Austin addressed on behalf of Cllr A Austin
i. Main priority, The footpath along West End Road, towards Chain Bridge.
ii. Speed limit – From The Spirit of Endeavour towards Saundergate Crossing to 40 mile per hour.
iii. A16 Tytton Lane East – Crossing. Cllr S Slater advised that this has been ongoing for many years & needs to be sorted out as soon as possible. Cllr M Sharp mentioned that there is a new management dealing with the issues.
iv. LCC Highways have withdrawn £12million from our road maintenance grant (25%) Cllr A Austin has asked that everyone to write to their MP at www.writetothem.com
v. A letter to be written to the Planning department with regards to Tytton Lane East, narrow footpaths, the road needs to be Greener with cycle & footpath. Cllr R Austin to help with the letter.
2.- Boston Borough Councillor Mr R Austin – Downy Birch felling of the Tree at Dale Road
i. LCC Tree expert has advised that the tree is causing no risk & at this stage they will not be cutting the tree. The Chairman will go to look at the tree at Dale Road.
ii. Cllr R Austin to attend a meeting on the 25th January 2022 with regards to empowering healthy living.
3 - Boston Borough Councillor Mr P Skinner – Nothing to report – Not attended meeting.
6. Reports from Members of the Council including the Clerk
a) Grant Scheme for Wyberton Booklet: Update: Cllr M Sharp, dealing with this project, it will now become a Spring information booklet, showing local facilities i.e., Schools, doctors, pubs, restaurants etc. Update February meeting.
b) Boston Borough Council Pole Lights – Yarborough Road: Update, clerk advised Nigel Hall, Property Service Manager that it was agreed for repairs to be carried out. Mr Hall advised; Eon will be repairing the light on the 22nd December 21. – Not received an update as yet.
c) Dead end sign at Saundergate Park: Update: The clerk received an email from N Hall Boston Borough Council, stating that the sign would be at a cost of £466.00 plus VAT. All councillors agreed no further action required on the sign with the costings of the signage. The Clerk advised Mr Hall on the 12th January 2022 that the signage was no longer required. Item to be removed from the agenda.
d) Budget: - To discuss & resolve. The report by the finance sub- committee, on the 4th January 2022 in a closed session, discussed the budget & precept request for 2022/2023. On proposal from Cllr M Sharp & seconded by Cllr R Austin & with no objections, all resolved to approve the figures of £56,325.00 for the year 2022/23.
e) Name of the Hall & New Signs & Gates: Update: The hall to be renamed in the new year, coinciding with the Wyberton Tea & Coffee morning, with The Mayor. A new sign is required for the change of name. The sign & gates are being looked into by the hall administrator. Update required. The chairman had advised that it may not be possible to change the name of the hall, due to an item on the deeds. The chairman to look at the deeds & take advice from a solicitor if required. Update required in next meeting.
f) Compost Bin for Garden – To discuss: Councillor R Austin, to advise on the best option for the parish hall, Cllr R Austin advised that it is a work in progress. Update February meeting.
g) Received an email from a resident on the 29th November 21, regarding speeding along Tytton Lane East & parking at football ground. The PSCO have advised that they are aware of the problems & the powers would apply to vehicles completely blocking a footpath or a dropped kerb access to someone’s driveway, they would then be committing an unnecessary obstruction offence. It was agreed by all councillors to remove this item from the agenda.
h) Repairs for / to Hall – To discuss: The clerk is still waiting for quotes. The clerk has received quotes from various contractors for work, no decisions have been made due to the holidays.
However it was agreed that R Burton do the necessary works on the 4 header tanks.
i) Community Coffee Mornings – Update: Fridays from January 22. The clerk has contacted The Mayor’s office, waiting for update. The Clerk has set up a Facebook page, for the event.
The coffee morning will be incorporated into the Change of name of parish hall to Community Centre.
j) Grass Cutting: Update: Parthian Avenue, nearest London Road to be cut more regularly.
The clerk has contacted LHP still no response. Cllr R Austin stated the grass cutting along the A16 (Winter Way) LCC own the land, Cllr R Austin thought it should be cut for children’s play area (ball games) to consider if the parish council could take this over, the parish council would like to get the residents views. Cllrs Sharp & Slater to go & look at the land, further update February 2022 meeting.
k) Doors Bryline: Update & Discuss: The big blue doors painted to reflect the history of the parish, example with a portrait. Cllr Slater to speak with Brylaine.
A story of the village on the doors, could the Art department at Boston College be involved. To also speak to Nick Jones, Transported Arts Group department. Cllr S Slater has emailed Brylaine but have not received a response. Update February 2022 meeting.
l) Queens Jubilee: Update & Discuss: Wyberton Parish Council plans, for the Queens Jubilee. There is a mixture of things going on, within the borough. Boston borough Council are having a big town centre celebration. To find out what organisations are being involved in the events.
Could the parish join with another organisation?
i. Cllr M Sharp to speak to the rugby club for ideas.
ii. Cllr R Austin to speak to the playing fields committee & having a meeting with M Cox’s about ideas.
iii. Cllr S Slater: To ask around to see what is going on & how the parish can help.
m) Centre of the Village – To discuss – Where is the centre of the village? Why residents do not use Wyberton as part of their address & why? Suggestion from Cllr S Slater area by the bus stop at Parthian Avenue would be ideal centre. Cllr S Slater mentioned there is no focal point in the village. There was nothing going on in Wyberton at Christmas, compared to other villages. Some ideas that were discussed:
i. Best Decorated house competition
ii. Christmas Trees in the village
iii. Children from the local schools to be involved.
iv. Christmas committee to be set up
v. November Poppies around the village
vi. Best Dressed Scare Santa (Scarecrows)
vii. Social media drive needed
In the past the green has been used for The Salvation Army band & back to the parish hall for drinks. The parish hall along London Road could be the new focal point in the village, instead of the church. Further details & discussions needed.
n) Chestnut Homes Development – B/21/0459 - have contacted the parish with regards to the name of the development to Lucas Court – To discuss: All councillors agreed to the name, the clerk to contact Chestnut homes to advise.
o) Weekly list of Received / Determined applications. To discuss – Do the Councillors wish to receive the full report weekly on this, or would they require The Clerk to breakdown into Wyberton only or not to receive the list at all. – It was agreed that Cllr R Austin not to receive the list, all other councillors to receive the list weekly.
p) Used postage stamps for charity – For approval: The clerk would like to put a basket in the foyer of the community centre to collect used postage stamps for charities. This can be advertised on FB & in the community centre. Once the basket is full, they would then be sent to a different charity. It was agreed by all councillors that this initiative could go ahead.
7. Finance
a. Approve Payments of Accounts – On proposal from Cllr R Austin & seconded by Cllr M Sharp & with no objections all resolved to approve the payments.
b. Bank statements: Updated figures were shown to all councillors.
c. Bank Mandate: Lloyd’s bank will not speak with the clerk with regards to the mandate as the clerk is not a signatory on the bank. The clerk has emailed the chairman asking if they could contact the bank to remove the unauthorised users from the mandate. The Chairman will action. Update February meeting.
d. Debit Card: The clerk has been advised that having a Parish Debit card is not a good idea, due to security measures. The clerk is happy to continue using their own credit card for purchases. This was agreed by all councillors.
8. Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council - To include those received between the day of posting this notice and the day of the meeting
a) B/21/0545 – Proposed rear/side extension including construction of detached garage/ store building & internal alterations at Greenacres, New Hammond Beck Road, Wyberton, Boston, PE21 7JD – Observations due by 18th January 2022. Information emailed to councillors on the 22nd December 2021. – No Objections. The Clerk to advise Boston Borough Council Planning.
b) B/22/0003 – Re-location of Plot 5 Garage & driveway relating to reserved matters planning application B/20/0511 at Land off Wyberton Low Road, Wyberton, PE21 7SF – Observations due by 1st February 2022. Information emailed to councillors on 11th January 2022. – No objections. The clerk to advise Boston Borough Council Planning.
7. Correspondence and requests received
a) Cllr M Sharp requests an annual meeting of parishioners & The Church as a joint meeting / community meeting on the 8th March 2022 at 6 pm to start at 6.30pm.
Next Meeting: 8th February 2022 at 7pm in Wyberton Parish Hall.
Meeting closed at 8.46pm.