October 2026 Draft Minutes
Minutes taken by the Clerk Mrs. Val Austin. for the Parish Council meeting at Wyberton Parish Council, which was held on Wednesday 14th October 2026 at 7.00pm at Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Allan Fryer (Chair), Cllr Colin Clarke (Vice Chair), Cllr Christabelle Horner, Cllr Maxine Stones,
Cllr Jason Stevenson, Cllr David Williams, and the Clerk Val Austin.
Also present: Cllr Barry Daish – Lincolnshire County Councillor
And Cllr Chris Mountain – Boston County Councillor
The meeting was called to order at 18:57pm
1. Chairman to open the monthly parish council meeting.
• Good Evening, to you all, and welcome. As we have guests tonight, we will start a little earlier.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
• Cllr Mike Sharp – Prior Commitment
• Cllr Richard Austin – Prior Commitment
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council
• The public forum opened at 19:57pm and closed at 19:10pm
• There were four members of the public present.
• The members spoke about Openreach plans to install 13 telegraph poles across certain roads within Wyberton.
• Concerns due to visual impact, minimal consultation, wires crossing roads and gardens, obstruction risks near driveways and HGV Clearances.
• Cllr Chris Mountain mentioned that it is deemed permitted planning and the residents have a right to reject 60 days after.
• Councillor Barry Daish and Cllr Chris Mountain offer full backing with the residents
• The members of the public left the meeting at 19:10pm
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
• No declarations of interest were made.
5. Minutes of the Annual Parish Council meeting and Monthly Parish Council meeting held on Wednesday 14th October 2026- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
• Cllr David Williams proposed, and Cllr Colin Clark seconded, and all councillors resolved for Cllr Allan Fryer to sign the minutes as a true record.
6.Lincolnshire County and Boston Borough Councillors Reports
a) Cllr. Barry Daish -
Wallace Way – To be discussed.
Proposed parking restrictions near the football stadium and quadrant face objections over resident access and HGVs; consultation is pending. Councillors are asked to review plans and suggest options before the TRO team decides.
Open Reach Telegraph Pole installation to be discussed – This item was discussed in the open forum.
b) Cllr. Richard Austin - Not in attendance
c) Cllr. Chris Mountain
Reported on Government changes to the planning process due to come into effect on 31st October 2026.
It was noted that the changes will affect who makes planning decisions, with more decisions being made by planning officers and only certain applications being referred to committee.
The changes have been introduced by the Government to create a more consistent process and speed up decision making.
The council has a strict 21 days to comment on planning applications
7. Clerks Report and Councillors Ongoing Items
7.1 East Coast Community Fund – Solar and Heating works updated – Grant Funding
• The start date for the works has been confirmed as 26 October.
• The Community Centre main hall will be closed while the works are being carried out.
• Cllr Allan Fryer advised that SJG recently visited the site and discussed the ceiling fans and how they will operate alongside the battery cupboard installation.
• It is anticipated that all works will be completed at the same time.
7.2 Recycling Centre – Bittern Lane – Cllr Christabelle Horner and Cllr Barry Daish
• Cllr Christabelle Horner mentioned that the opening and closing times were inconsistent.
• Cllr Barry Daish said that he will be speaking to an executive next week, and will ask residents to contact him directly with their complaints
• Cllr Colin Clarke mentioned the appointment system that is being introduced
• Cllr Barry Daish said there is no mention of an appointment system.
7.3 Parking at Saundergate Lane Dentist
• Cllr Barry Daish mentioned that this has been approved and just waiting for a start date.
7.4. Infinis Solar Development – Community Funding
• Cllr Allan Fryer explained that K&K are looking to replace the locking system on the door to the PGS.
• K&K are away and when they are back will contact the clerk.
• As previously mentioned, the ceiling contractors will start work on the 26th October, the skip has been ordered and paid
• A few of the hirers will be using the PGS while the works are being carried out.
• The key for the PGS to be placed in the key box for access.
• A note to the hirers that if the door is closed, they will not have access to the PGS again and to keep the door ajar.
7.5. Update on Speeding on Low Road
• Cllr Barry Daish mentioned that all approved and waiting for a start date
• Update when available
7.6. Cuckoo Land Allotments - Cllr Richard Austin
• From the September meeting, this item was requested to go on the agenda for a discussion and a vote.
• Councillors discussed the proposal for the Parish Council to take ownership of the allotment land at length. It was noted that councillors had not previously realised that the allotments were protected by the Secretary of State and that taking on responsibility for the land could place a significant financial burden on the Parish Council.
• Councillors agreed that the allotments are currently operating well under the existing arrangements and that the matter could be revisited in the future should circumstances change.
• A vote was taken and all councillors voted against the Parish Council taking ownership of the allotment land.
• Proposed by Cllr Colin Clarke and seconded by Cllr Christabelle Horner.
• RESOLVED not to pursue ownership of the allotment land at this stage.
7.7. Defibrillator – Outside Community Centre – Cllr Allan Fryer
• Cllr Allan Fryer advised that the unit is not lockable and has been in discussions with the British Heart Foundation.
• Update when further information is available
7.8 Wyberts Park and Green Space Future – Cllr Jason Stevenson
• Cllr Jason Stevenson advised that there are several other companies that do gym equipment and will give an update when further information is available
7.9. Internet at Community Centre – Cllr Jason Stevenson
• The internet company have visited the community centre, and awaiting a quote.
• Cllr Allan Fryer mentioned that the quote received was too expensive at £1,600.00.
• When SJG visited they mentioned that they were able to extend the internet to the clerk’s office for approx. £150.00. Cllr Allan Fryer agreed to theses works.
• Update when more information available
7.10. From the Community Centre Committee Meeting held on 15th September 2026 – To note
• CCTV for the front of the building has now been installed.
• Work has been completed on the hedges around the community centre.
• The contractor will be installing the barrier around the carpark when the centre is having the major refurbishment.
• The contractor that will be replacing the keys will start the work at the same time as the ceiling.
• The Christmas Fayre (28th November) was also discussed.
• Cllr Allan Fryer asked the councillors for as much help as possible for the fayre.
• Cllr Jason Stevenson will be applying for the TENS license.
8. Councillors to discuss & resolve the following items:
8.1 Adoption of AI (Artificial Intelligence) Policy
To resolve that the Parish Council adopts the above policy.
• Proposed by Cllr Jason Stevenson, seconded by Cllr David Williams, and all councillors were in favour that the Chairman, Cllr Allan Fryer, sign the policy.
• RESOLVED that the AI (Artificial Intelligence) Policy be adopted and signed by the Chairman.
8.2 Adoption of Bereavement Policy
To resolve that the Parish Council adopts the above policy.
• Policy adopted with specified dates.
• Proposed by Cllr Colin Clarke, seconded by Cllr David Williams, and all councillors were in favour that the Chairman, Cllr Allan Fryer, sign the policy.
• RESOLVED that the Bereavement Policy be adopted and signed by the Chairman.
8.3 Lockerly – Hosting Lockers at the Community Centre.
The clerk sent the email to all Councillors on 16th September 2026
• Commercial tool storage; concerns were raised regarding increased commercial traffic, additional strain on the car park and drainage system, litter, and congestion.
• Councillors discussed the proposal at length.
• Proposed by Cllr Christabelle Horner, seconded by Cllr Allan Fryer, and all councillors were in favour of not proceeding with the proposal.
• RESOLVED that the Parish Council will not proceed with hosting Lockerly lockers at the Community Centre.
9. Finance
9.1: Approve Payments of Accounts – Payments approved and signed.
9.2: Bank statements – Dated 14th October 2026
• Community Account balance - £7,458.89
• Commercial Account balance - £50,987.46
• Cllr Allan Fryer advised that the second precept payment has been received and will need to cover the next six months.
• Proposed by Cllr David Williams, and seconded by Cllr Jason Stevenson, and all councillors were in favour of the Chairman, Cllr Allan Fryer, signing the payment sheet.
10. Planning matters: Town and Country Planning Act 114140 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the councillors via email.
To include those received between the day of posting this notice and the day of the meeting
• Cllr Allan Fryer mentioned the new numbering system of the planning applications.
• Cllr Chris Mountain mentioned that the new software at Boston Borough Council did not like the layout of the old reference numbers. That is why there is a change.
11. Next Meeting: Wednesday 11th November 2026 at 7pm
• Cllr Allan Fryer mentioned that the next meeting will be held in the PGS as the meeting room will be used for the Christmas decorations and the start of the set up for the Christmas fayre.
12. Any other business to be brought forward to the next meeting:
• To be brought forward to the next meeting.
• Councillors may also give brief updates on ongoing matters; however, no decisions can be made under this item until the following month.
• Cllr Barry Daish mentioned The Great Exhibition at Lincolnshire showground, on 21st October, free tickets via website
• With no other business the meeting was called to close at 20:10 pm
Signed:
Date: