April 2025 Minutes
Minutes taken by The Clerk (Locum) Mrs Laura Forman
for the Parish Council meeting at Wyberton Parish Council, which was held on
Wednesday 9th April 2025 at 7pm at Wyberton Community Centre
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Cllr Mike Sharp (Chair), Cllr David Williams (Vice Chair) Cllr Richard Austin, Cllr Allan Fryer, Cllr Maxine Stones (arrived 7.04pm) and the Locum Clerk Laura Forman.
2 members of the public were also present.
The meeting was called to order at 19:00pm
1. Chairman to open the meeting:
Cllr Mike Sharp welcomed everyone.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
· Cllr Jason Stevenson – Work Commitment
· Cllr Caryn Sheldrake – Prior Commitment
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
- None declared.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
- None declared
5. Minutes of the Parish Council meeting held on Wednesday 12th February 2025- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
· Proposed by Cllr Allan Fryer, seconded by Cllr David Williams.
· Cllr Mike Sharp agreed and signed the minutes.
6. Lincolnshire County and Boston Borough Councillors.
1. - Cllr Mr. Richard Austion
- Nothing to report.
2. - Cllr Mrs. Alison Austin
- Cllr Alison Austin mentioned items which were previously discussed in the meeting of 12th February 2025 regarding the anomalies created by the previous Boundary commission which has created confusion particularly with the Wyberton Ward areas. Also expressing thanks to the Wyberton Parish Council for offering the use of Wyberton Community Centre on the night of the Flooding in Boston in January 2025.
- Cllr Alison Austin encouraged the need to pay attention to the Town planning and to attend any consultations held, as it is not known what changes will be made.
3. - Cllr Mr. Chris Mountain – Not Present
7. Clerks Report – Ongoing issues
a) Noticeboard at the front of the Community Centre - Update
· The Noticeboard has been delivered (08.04.2025).
· Resolved – Cllr Allan Fryer to install the noticeboard- Item to be removed from the agenda.
b) Chattertons Solicitors – Land at Parthian Avenue - Update
· Final Land transfer documents have been received.
· Cllr David Williams confirmed that Wyberton Parish Council have the right to build upon the land without Lincolnshire Housing Partnership (LHP) permission if the structure/item does not require facilities or services.
· Cllr Mike Sharp suggested that a large diagram of the land could be displayed at the Annual meeting of the Parish.
· Resolved – All agreed for Cllr Mike Sharp (Chair) to sign the final documents. – Item to be removed from the agenda.
8. Councillors update on previous agenda items – To Note / To discuss and resolve
8.1 Crest update – Cllr A. Fryer
· Cllr Allan Fryer - No further updates at this time.
· Cllr Allan Fryer to visit the church and look to take the drone up in order to take reference photos.
8.2 Speeding and traffic / Radar signs – Cllr A. Fryer
· Cllr Allan Fryer is awaiting an email from Graeme Butler at Lincolnshire Road Safety Partnership following their meeting on Tuesday 11th March 2025.
· Cllr Allan Fryer confirmed that there are currently 5 volunteers to complete the Speed gun training. Cllr Mike Sharp volunteered to complete speed gun training to reach the training course requirement of six attendees.
· Cllr Allan Fryer provided costings for the Speed reduction signs and measures available:
Solar Powered signs installed into a fixed locations will cost approximately £3000.00 plus £90 fitting each. Alternatively, Rechargeable signs which can be installed anywhere the Parish council deems appropriate would cost approximately £2000.00 each and the Lincolnshire Road Safety Partnership would provide two free correx signs.
· Cllr Mike Sharp advised that there are existing posts which could be utilised.
· All agreed to await the email response from Graeme Butler at Lincolnshire Road Safety Partnership to provide accurate information and costings.
8.3 United Charities Trust – Cllr D. Williams
· No further communication has been received from the Trustees that were sent a letter from the Parish council notifying them of their need to seek re-appointment.
· Cllr David Williams stated that two of the Trustees that had been contacted cannot legally be reappointed as the deadline to re-apply had passed. However, one of the Trustees could be reappointed as they had not officially attended any meetings in order to make any invalid decisions.
· Cllr Mike Sharp advised that there are currently two Trustees currently serving their term so that the Trust can operate at the moment, but it is important that nominees are found but they need not be Councillors.
· All agreed that a letter to the remaining Trustee be sent with a deadline for reapplication and that the Parish Council must provide nominations for new trustees at the next meeting.
8.4 East Coast Community Fund – Grant Application – Cllr D. Williams
· Cllr David Williams has received some quotations for items that are to be included within the grant application relating to the proposed installation of Solar Panels and heating system at the Community Centre.
· Cllr David Williams stated that it also the intention of the Community Centre committee to gain quotations to replace the chairs in the Prince George Suite, and to update the furniture in the Mary Cheer Meeting room which will also be added the grant application.
· An update will be provided when further quotations have been received.
8.5 Annual Parish Meeting – Wednesday 7th May 2025 – Cllr M. Sharp
· Cllr Mike Sharp stated that it is the responsibility of the Parish Council to arrange the Annual Parish Meeting.
· All Councillors discussed the proposed list of attendees and contributors emailed by Cllr Mike Sharp on 07.04.2025.
· All in agreement of the list of attendees and who to contact.
· All in agreement that those who wish to advertise classes and events commercially would be able to do so from pre-appointed stands.
8.6 West End Road – Request to extend the 30mph speed limit.
· Cllr Alison Austin confirmed that the request to extend the 30mph speed limit has been submitted to Lincolnshire County Council for review but it is not likely that a decision will be made until the Town planning project had been settled. The first stage of the Quadrant has now been completed and further decisions are not likely to be made until the completion of the second stage of the Quadrant.
· An update will be provided when more information has been received.
8.7 Boston Borough Council Parish Liaison Fund – Cllr D. Williams
· Cllr David Williams has not yet received any further flooding information or handout from Boston Borough Council but will provide an update when this information has been received.
9. Councillors to discuss and resolve the following items:
9.1 June Newsletter – Cllr Caryn Sheldrake.
Cllr Caryn Sheldrake is not present - Item not discussed.
9.2 Parish Council Precept Increase – Resident Complaint.
All Councillors discussed the complaint submitted to the Parish Council regarding the recent increase to the Parish Precept.
Resolved- All agreed that no further action is to be taken regarding the complaint letter as the Wyberton Parish Council precept is the fourth lowest increase in the area. All information regarding the precept increases was provided by Boston Borough Council when the bills were sent out and is also available to view online. However the Precept increase is to be mentioned at the Annual Parish Meeting on 7th May 2025.
9.3 Cyden Homes Ltd – Proposed Estate off Tytton Lane East.
-Cyden Homes Ltd contacted the Parish Council requesting suggestions for possible road names for their proposed housing estate off Tytton Lane East. Following the submission of 25 proposed names, Cyden Homes Ltd have confirmed that any names bearing the name of a person will require a form to be completed and signed by the next of kin and whether any further suggestions could be made.
-Cllr Richard Austin proposed the use of the name ‘Follipad’ with reference to the main footpath through the village of Wyberton.
- Resolved – All agreed for the Locum Clerk to contact Cyden Homes Ltd with this further suggestion. – Item to be removed from the agenda.
9.4 Policies to be adopted by Full Council:
- Data Protection Policy V2 (March 2025)
- Basic Grant Policy V2 (March 2025)
- Grant Policy (In depth) & Grant Awarding Policies V2 (April 2025)
- Civility & Respect Pledge.
- Resolved – All agreed for these policies to be adopted by the Parish Council. Cllr Mike Sharp (Chair) to sign.
10: Finance
10.1: Approve Payments of Accounts
· Resolved – All Councillors approved and Cllr Mike Sharp signed the payment list.
· Payments to be made March 2025 - £10,964.26
· Payments made in between meetings - £709.09
· Receipts received from 13th February 2025 – 12th March 2025 - £2,660.25
10.2: Bank statements – 11th March 2025
· Treasurers Balance - £5,510.37
· Business Bank Insta - £20,710.65
11: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the Councillors via email.
To include those received between the day of posting this notice and the day of the meeting
B25/0068 – 9, Woodside Road, Wyberton, Boston – Erection of Side and Rear Extension.
· No objections received.
B/25/0002 - Advertisement consent for the installation of illuminated totem signs to Kia Motors, Coney Way, Wyberton.
• Cllr Allan Fryer confirmed that the application has been changed and the signage facing Avocet House care home can no longer be illuminated.
• Cllr Alison Austin noted that the digital advertising screens that were in place on the A16 at the Quadrant are very distracting to motorists.
Cllr Richard Austin queried the intended use of the site adjacent to the proposed petrol station at the Quadrant. Cllr Allan Fryer confirmed that it was originally intended to be a carpark and turning ground for fuel tankers, but it now seems that it will become a food outlet. Cllr Allan Fryer has lodged a complaint as there has not been a change to the planning application.
Next Meeting: Wednesday 14th May 2025 at 6.30pm
With no other matters the meeting closed at 19:58pm
Signed:
Date: