November 2024 Agenda
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: clerk@wyberton-pc.gov.uk
The next Monthly Parish Council meeting, will be held on Wednesday 13th November 2024, at 7pm at Wyberton Community Centre Meeting room. The business to be dealt with at the meeting is listed in this agenda.
Mrs Val Austin - Clerk /RFO to the Parish Council, Dated: 4th November 2024
AGENDA
1. Chairman to open the meeting.
• As mentioned by the clerk in an email, Cllr Steve Slater has resigned from the Parish Council, we wish Steve well in the future.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
• Cllr Mike Sharp – Prior Commitment
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
5. Minutes of the Parish Council meeting held on Wednesday 9th October 2024- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
6. Wyberton Playing Field / Sports and Social Club
• Mr Cox’s and Mr James Payling, have been invited to the meeting to talk about funding.
• Cllr Mike Sharp advised the clerk not to write the letter at the present time.
7. Lincolnshire County and Boston Borough Councillors
7.1 Cllr Mrs Alison Austin
7.2 Cllr Mr Richard Austin
7.3 Cllr Chris Mountain
8. Clerks Report – Ongoing issues
a) Footway Lighting – Update
• The clerk has been in contact with Boston Borough Council regarding the Footway lights, have advised of the most urgent lights to be repaired / changed, and the rest of the lights will be repaired/replaced in the next year.
b) Electrician works – Quotes.
• Cllr David Williams purchased the replacement LED tubes and charger for the hallway of the community centre, at a cost of £60.00
• Cllr David Williams and Cllr Mike Sharp installed the lights on Thursday 24th October 2024
• The lights in the meeting room, both councillors are looking into this as they have a different starter, Cllr Mike Sharp advised it is possible to do without an electrician doing the work.
c) Clarke Court complaints with Wyberton Sports and Social Club.
• Nothing to report
d) Speeding and traffic volumes, West End Road
• The clerk has received the Correx signs as requested.
• To decide where the signs are to be installed
• The clerk has been in contact with LRSP, they advised that they would still need to visit the locations to ensure that nothing has changed.
• To let LRSP know the locations of the intended sites for the radar speed signs.
e) Speed Indicator Radar program
• Nothing to report
f) To Note: - Grass verge along London Road
• Cllr Richard Austin and the Warden replaced the grass seed along London Road, Thank you.
g) To Note: - Woodside Asset of Community Value
• The clerk emailed all councillors to advise that Woodside would not be put forward, for an Asset of Community Value.
9. Councillors update on previous agenda items – To discuss and resolve
9.1 Newsletter – Update
• To finalise the final draft of the newsletter
• To agree the printers
• To agree the delivery of the newsletters.
9.2 Crest update – Cllr Allan Fryer
• Cllr Allan Fryer to show the council the drafts of the crest
9.3 Blue Plaque – Update
• The clerk has purchased the plaque, waiting for delivery.
9.4 New signage on front of community centre – Update Mike Sharp
• No update received
9.5 Bank signatories and debit card – Update – Cllr Mike Sharp
• Cllr Mike Sharp visited the office on the 29th October to set up Cllr Maxine Stones and Cllr David Williams as signatories.
• Cllr Mike Sharp set up The Clerk as a signatory and set up the Debit Card.
9.6 Electrician works – Quotes.
• Quotes now received.
• Cost to replace the heaters in the Prince George Suite (one heater not working) £880.00
• Cost to replace the heaters in the meeting room £1,150.00
10. Councillors to discuss and resolve the following items:
10.1. Change of meeting day: - Cllr Mike Sharp
Meeting day to change back to a Tuesday evening.
10.2. New Members for the Finance Committee
10.2.1 To elect at least two members for the finance committee
10.2.2 To arrange a meeting date. Dates to consider: 25th, 26th or 27th November 2024 at 10:30am
10.3. Caretaker – Cloths
Two councillors have stated that they would be willing to wash the cloths at no cost to the parish council. This will save the Parish Council £180 per year.
10.4. New Strimmer
The warden has informed the clerk that the strimmer that was purchased last year, is no longer working and he has requested a more industrial type strimmer for the community centre and the village.
11. From the Community Centre and Events Committee meeting held on 30th October 2024
To receive full council approval
11.1. Purchase new laptop for the clerk, at an approx. cost between £500 - £800
11.2. Purchase a new noticeboard (freestanding) for the front of the community centre.
(this item was previously discussed and agreed for the clerk to get quotes for a stone-built noticeboard, which was too expensive to complete)
11.3. To increase the delegated spending amount from £500 to £2,000. This will enable the committee to make more decisions on items that need to be repaired without full council permission.
11.4. To note: Various items discussed including:
Events for 2025 including – Dog Show, Valentine’s Ball, Summer Fate, Christmas Fair, Halloween.
Deposits for parties up to midnight to increase to £150.00
Solar Panels – Looking into various grants / funding
12: Finance
12.1: Approve Payments of Accounts
12.2: Bank statements – 13th November 2024
13: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the councillors via email.
To include those received between the day of posting this notice and the day of the meeting
Next Meeting: Wednesday 11th December – at 7pm