October 2024 Agenda
Wyberton PARISH COUNCIL
Mrs Val Austin, Clerk, Wyberton Community Centre, 295 London Road, Wyberton, PE21 7DE
Telephone: 01205 351450
Email: clerk@wyberton-pc.gov.uk
Dear Councillors,
You are summoned to attend the Monthly Parish Council meeting, which will be held on Wednesday 9th October 2024, at 7pm at Wyberton Community Centre Meeting room. The business to be dealt with at the meeting is listed in this agenda.
Mrs Val Austin - Clerk /RFO to the Parish Council, Dated: 2nd October 2024
AGENDA
1. Chairman to open the meeting.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
• Cllr Jason Stevenson – New Job commitment
• Cllr Alan Fryer – Prior Commitment
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
5. Minutes of the Parish Council meeting held on Wednesday 11th September 2024- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
6. Lincolnshire County and Boston Borough Councillors
8.1. Cllr Mrs Alison Austin
8.2. Cllr Mr Richard Austin
8.3. Cllr Chris Mountain
7. Clerks Report – Ongoing issues
a) Footway Lighting – Update
• The clerk has been in touch with BBC for an update, the person dealing with this has been off work and has now returned and is running behind and will get back in touch when they have information.
b) Electrician works – Quotes.
• Quotes – Still waiting for the necessary information.
c) Clarke Court complaints with Wyberton Sports and Social Club.
• The clerk sent a letter to the residents of Clarke Court, explaining that this will be an ongoing issue and will be back in touch when the PC has more information.
d) Speeding and traffic volumes, West End Road
• The clerk sent an email to all councillors with information regarding the Correx speed signs at a cost of £20.00 each.
• The clerk has been in contact with Cllr Alison Austin, who has suggested that the Parish Council contact Lincolnshire Road Safety Partnership.
• The LRSP has been in touch with details of the reactive speed signs, they would need to visit and access the locations before the signs can be placed on the posts.
e) Speed Indicator Radar program
• Once the program is set up with at least 6 volunteers, the volunteers would need to go on a course.
• To place the looking for volunteers on in the Newsletter.
f) Grass verge along London Road
• The clerk has been in touch with Cllr Alison Austin regarding this and is still waiting on a reply, to chase this up.
8. Councillors update on previous agenda items – To discuss and resolve
a) Newsletter – Update
• Cllr Caryn Sheldrake, has produced a draft newsletter in colour with the Wyberton logo and colours.
• To have a pull-out keeper page of essential numbers that the residents can keep to hand and this will not block up the newsletter.
• The clerk to send the draft newsletter to all councillors before the meeting via Dropbox.
b) Crest update – Cllr Allan Fryer
• Cllr Allan Fryer is working on the crest and will update at next meeting.
c) Wyberts Play Park – Update
• The clerk wrote to the resident with a disclaimer, which the resident has now signed.
• Waiting to receive the invoice for the works.
• This item to be removed from future agendas as now resolved.
d) Bank signatories and debit card – Update – Cllr Mike Sharp
Cllr Mike Sharp to set up new signatories for the bank with the councillors as agreed in the last meeting.
Cllr Mike Sharp to set up the debit card for the clerk as agreed in the last meeting.
e) Charity Commission Information. – Wyberton Playing Field.
• The clerk has been in contact with the Charity Commission asking for a copy of the Governing Documents for Wyberton Playing Field.
• The clerk has emailed all the councillors with the information received.
f) Amazon - Parcel Pick Up points – Cllr David Williams
• The clerk to contact Amazon again to see what is happening with their survey of the Community Centre.
• Cllr Richard Austin and Cllr David Williams to arrange to meet to access the area. Ongoing.
g) Blue Plaque – Update
• The clerk to order the plaque and Cllr Allan Fryer has volunteered to instal the plaque once received.
h) New signage on front of community centre – Update Mike Sharp
• The clerk has advised Cllr Mike Sharp of the location of the logo (Dropbox)
9. Councillors to discuss and resolve the following items:
9.1 – Adopt 2024 - Equal Opportunities Policy
• Adopt policy updated version 2024
10: Finance
10.1: Approve Payments of Accounts
10.2: Bank statements – 9th October 2024
10.3: To Note: The AGAR: The External Audit Report for the year 2023 – 2024, has been approved, stating in accordance with proper practices and no other matters being of concern, and with the correct legislation and regulations have approved the external audit.
10.4: To Note: 2nd Instalment of the Precept received
11: Planning matters: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council – The parish clerk has delegated authority to respond to planning applications, in consultation with the councillors via email.
To include those received between the day of posting this notice and the day of the meeting
Next Meeting: Wednesday 13th November – at 7pm