September 2022 Agenda
Wyberton Parish Council
The next meeting of Wyberton Parish Council, which will be held on 13th September 2022 at 6.15pm in the meeting room at Wyberton Community Centre. (Following the Public Meeting at 6pm)
V Austin
Mrs Val Austin, Clerk to the Parish Council, Dated: September 7th 2022
AGENDA
1. Chairman to open meeting for Agenda Items:
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting:
• Cllr John Smith – Due to other commitments
3. Public Forum: To resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council.
4. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests:
5. Minutes of the Parish Council meeting held on Tuesday 9th August 2022- To resolve as a correct record and to authorise the Chairman to sign the official minutes.
6. Communications: Cllr J Stevenson & DNA Studios: To receive demonstration from DNA Studios to what they can offer, in terms of a website, branding, Facebook & online newsletter.
7. Lincolnshire County and Boston Borough Councillors Comments
i. Cllr Mrs Alison Austin:
ii. Cllr Mr Richard Austin
10: Report from Wyberton Community Centre Committee held on 22nd August 2022
For recommendation & to resolve at the full council meeting. See Annex A
11: Updates – For information only – See Annex B
12: Councillors to discuss & resolve the following items.
a) Allerton Court – Update: Tree planting – Update Cllr R Austin.
b) Guttering & Facias – To discuss & resolve: The clerk has contacted several contractors (mainly via my builder) and has only received two responses back. Waiting on further quotes.
Quote A - £6960 plus VAT – Rosewood - £5740 plus VAT – White.
Quote B - £5800. No VAT – Rosewood - £4600 No VAT – White.
Quote C - Waiting for the quote to come through.
c) Parthian Avenue – Cllr S Slater has drafted a letter to LHP regarding the land. See Annex C
d) Football – A16: Discuss: Cllr S Slater would like the parish council to write to the football club requesting for a change of planning. Football club to come to a parish meeting to discuss the problem?
e) No parking: Discuss: Cllr S Slater - No Parking signs on the grass verge near Tytton Lane East Junction.
f) Village Warden – Update & discuss – Cllr S Slater would like for a 3-month trail with a warden.
g) Councillors visiting Area 1 – Update on Area 1 (north of A52)
h) Christmas decorations – The clerk to update – Waiting on prices.
i) Christmas Festival – Update Cllr S Slater / Cllr H Ainsworth
j) Electricians – New outdoor points / Isolator switch for dishwasher:
Quote 1 - £350.00
Quote 2 - £562.01 – This includes other work that needs to be completed. This is the electrician that the community centre use for other electrical work - Have requested a breakdown just for the above-mentioned items.
Not received any other quotes, from contacted contractors.
k) Warm Hub / Wyberton Winter Warmth Shelters: Discuss: Cllr M Sharp to discuss, this item is also on the community centre committee minutes.
l) Halloween Party – To Discuss: Cllr H Ainsworth to update with plans.
m) Carpark signs – To Discuss & resolve: - Various signs for the carpark to be purchased. Details attached Annex D.
n) Noticeboards – To Discuss & resolve – Size of board 1m x however big, wall mounted. The clerk to find out prices.
10. Finance
a. Approve Payments of Accounts – To advise at meeting.
b. Bank statements – dated 13th September 2022
11. Planning matters:
Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council –
To include those received between the day of posting this notice and the day of the meeting.
B/22/0351 – Condition 1 (approved plans) of planning permission B/21/0039 at Land off Wyberton Low Road, Wyberton PE21 7SF (observations by 15 September 22)
12. Next Meeting: Tuesday 11th October 2022, Monthly Parish Meeting
13. Any other matters for discussion on the next agenda
Report from Wyberton Community Centre Committee held on 22nd August 2022
For recommendation & to resolve at the full council meeting.
Annex A
a) First Impressions – To have plants & tubs, tidy up the front entrance.
• Tubs with plants at the entrance to make a good first impression.
• A Noticeboard – to be placed at an angle by the gap by the entrance
• Arrange to get the gate & post removed, as agreed in the full council meeting, refer to 9th August 2022 minutes.
• Cllr M Sharp to re-visit this decision due to complaints from neighbours.
b) Area by the fence – Flatten the ground / pebble over earth / plants in pots. Make the area more attractive.
• Cllr S Slater – Not a good idea to have plants in pots will require watering every day, best to plant in the ground, to speak to a garden centre, to see what is required plant wise. Plants (in the ground) would need to be 4ft apart from each other.
• Cllr J Smith – Knows someone that might be able to help with a mini digger to level out the earth.
• All councillors agreed that the area should be low maintenance.
c) Warm Hub – Set up a warm hut in the PGS for people that are cold & cannot afford to put the heating on in the winter months. Serve soup & bread for a small price. There is a possible volunteer to run this hub.
• Member of public mentioned that Tesco might be able to issue a community grant to run the warm hub.
• The clerk to contact Northumberland Community Action for advice.
d) Display Wall mounted – For posters / cards /leaflets, advertising events in & around the community centre. There is a small table in the foyer at present, there is not enough room for all the leaflets. – All councillors recommended:
• To find out the cost of a display board for the wall, instead of having a table, which is a hazard in the foyer.
• For business cards – to contact the local businesses to ask if they would like to advertise in the community centre for a cost of £10 a year.
e) Any other items to be discussed:
• The clerk requested purchasing a Water Butt.
Cllr S Slater mentioned that the butt would need to be emptied regularly. Also, to contact the water board to see if they would donate water butts.
• Member of the public, mentioned 101 Community Ideas for the centre, showing the councillors a leaflet. Good ideas, to have a think about what would work.
• Cllr S Slater mentioned that he has been asked if the centre would help with a yard sale in the area, to issue maps of the area for a fee?
• The coffee morning is hosting a Table top sale on the 30th September 22. (This needs a permit, which has been issued) the coffee morning is also looking into hosting a jumble sale before Christmas.
• Jumble Sales & Craft Fair’s do not require permits, as confirmed by Boston Borough Council.
• Cllr Slater mentioned, that it would be a good idea to have an open day at the centre, do a calendar of events, something the community centre can host monthly. To make more people aware of the community centre & what we can offer.
• It is too expensive to ask Boston Borough Council to collect the fridge & broken tables. The councillors have agreed that they may know someone to remove the items. The clerk has arranged for someone to collect the tables.
Updates – On Previous Meetings.: (Item 11 – Annex B)
• The alarm company GBSG are coming to install the extra alarms on 16th & 17th September.
• The memorial benches are in the Community Garden: The benches to be bolted down to stop any theft of the benches. Cllr M Sharp to speak to the contractor who dug the hole for the flag pole to see if they will bolt down the benches.
• The councillors at the Community Centre Committee meeting would like a bench to be placed in a public place. (Please refer to the minutes dated 9th August 2022 item 7 – Benches) Cllr M Sharp suggested to Cllr S Slater to show a map of the area to where more benches could be placed, therefore leaving the two original benches at the community centre. One to be placed in the community garden & one to be placed by the new fencing or outside of the centre at the front.
• The Spar shop bench: According to an email from the previous chairperson the bench was replaced, Cllr M Sharp to look into & advise.
• The clerk has contacted the insurance company, with regards to having outside furniture, waiting to hear back.
• Carpark line marking – this has now been completed.
• Newsletter – Work in progress – Update (Cllr’s S Slater & M Sharp)
• Outdoor key box has been installed & the new key box has been replaced, & all up & running with no further problems.
• Lights around the hall: The lights have been delivered; Wickes kindly offered the Community Centre a 20% discount on the cost of the lights.
• The clerk to arrange for the lights to be installed.
• Hazard Sticker for the garage door has been purchased, & placed on the door.
• Bike stands have been installed (thank you Cllr J Smith)
• Radio Advertising – The first broadcast was on the 24th August 2022.
• Men’s toilets have been repaired, with the repair to the tap in the kitchen & the ladies toilet tap.
• Dishwasher & Plugs – Waiting for quotes from electricians for the work to be carried out.
• Village Crest – Cllr John Smith – update required at next meeting October 22 (Due to apologises for this meeting)
Item 12:
a) Parthian Avenue – Cllr S Slater has drafted a letter to LHP regarding the land. - Annex C.
Re: Large grassed area, at the top of Parthian Avenue, Wyberton
There is a large grassed area at the top of Parthian Avenue in Wyberton that the Parish Council would like to take ownership of and convert into a centre/focal point to the village.
We feel that Wyberton currently do not have a centre. This was originally for the church but this has now been “lost” as it sits on the other side of the A16 away from where the majority of the residents live, i.e., Parthian Avenue, West End Road, etc.
Wyberton Parish Council suggestions for developing this piece of land are:
• Install a large children’s play area for the under 12’s. This would need to be a fenced area due to proximity to the road, along with some seating for families.
• Plant a village Christmas tree which could be used as a focal point for carol singing, Santa visits, etc.
• Erect a memorial feature for fallen service personnel as the village has no memorial for these victims at present. This would include seating for visitors and a village sign.
With this land being close to the Community Centre, various village activities could utilise both facilities on occasions for celebrations, national holidays, e.g., the Queen’s Jubilee this year.
Currently the grassed area is not maintained to a high standard and, due to its central location, does not project a good impression of the village as a whole. We believe developing this area to a high standard and maintaining it regularly to that standard, will reflect positively on the whole area, increasing local pride in the village. Therefore, maintenance of the completed development will be paramount in the future.
Please can you support Wyberton Parish Council’s request to take these plans forward.
We would also like to thank you for completing the work to the memorial ground near the Primary School.
We look forward to hearing from you.
