CC October 2024 Minutes
Minutes taken by Val Austin Clerk, at the meeting of Wyberton Community Centre and Events Committee which was held on Wednesday 30th November 2024 at 7:40pm in Wyberton Community Centre, Meeting Room.
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
Present: Councillor David Williams (Chairman), Cllr Maxine Stones, Cllr Caryn Sheldrake and
Cllr Allan Fryer and the Clerk Val Austin.
Start time: 19:47pm
. Chairman to open the meeting: Hello and welcome to our second community centre and events committee meeting.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting:
• Cllr Jason Stevenson – Due to work commitments
3. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
4. Discuss & Resolve items relating to the Community Centre.
4:1: Deposit for Parties up to midnight to be changed to £150.00
Cllr Maxine Stones proposed and Cllr Allan Fryer seconded and all in favour for the deposit to be increased to £150.00.
4.1.2 Adult party price to be reviewed.
All councillors agreed to keep the prices as they are to be competitive with other community centres and village halls in the area.
4:2. Ideas for events in 2025 – Cllr Caryn Sheldrake
Cllr Caryn Sheldrake advised that she would like to put on the following events in 2025,
Pop up Café, Pre loved sale, Valentines Ball (ticketed event) Easter competition for the children, Dog show, Garden – Summer Fate, Halloween Party, Evening Christmas Fate and a Christmas tree lighting event.
Cllrs discussed other types of events.
Cllr David Williams mentioned Grant Funding and Sponsorship to hold the events.
Cllrs agreed the amount of funds required to host the events in 2025.
£7k with a £2k reserve.
4.3: Fund raising ideas to discuss / Grants for Community Centre – Cllr David Williams
Cllr David Williams discussed item 4.6 within this item for Solar Panels on the community centre roof to lower the cost of electricity used, as this is the biggest expensive.
The clerk to find the solar panel quote received some time ago.
4.4. YMCA Website
The clerk contacted YMCA; they have replied with a three-year subscription at £140.00, best price or Yearly cost £60.00
Cllr Allan Fryer proposed and Cllr David Williams seconded for three-year subscription with YMCA. The clerk to sort.
4.5: Outside Noticeboard for Community Centre, starting prices from £250.00 – Cllr David Williams
All Cllrs agreed to a freestanding noticeboard, however due to the costs involved to go on November 13th main agenda.
4.6. Solar Panels for the community centre, with funding. – Cllr David Williams
Already discussed within 4.3.
4.7 To put a CCTV camera in the cupboard room (between office and main hall) due to ongoing complaints with a hirer’s cupboard
Cllr Allan Fryer will supply the CCTV camera required.
4.8 Discuss the email correspondence regarding Beacon Church complaint.
All councillors discussed the issue.
The clerk to email Beacon church as Wyberton Parish Council have not heard anything from them since 17th October 2024.
4.9 Hatch – Main Kitchen to Meeting Room – A lock is required to stop unauthorised access via the hatch.
Cllr Allan Fryer to deal with this.
4.10 Mud area by the PGS
Earth is too hard to dig out and full of rocks, needs a digger to break through the area, making it easier to plant flowers.
All councillors are in favour of decorative gravel to cover the area.
4.10.1. Bollard end in ground, it is a danger and needs removing.
Cllr Allan Fryer to deal with this.
4.11 Christmas Decorations – To decide on the decorations for the community centre.
All councillors agreed to two Christmas Trees one inside the main hall and one by the front door of the community centre. Cllr Caryn Sheldrake offered to loan a Christmas tree for the Prince George Suite.
All councillors agreed for the clerk to have delegated spending of £150 for Christmas decorations.
4.12. Quote received for the heaters in the PGS and Meeting room.
This item is on the main November 13th 2024 meeting agenda.
4.13 To discuss repairs needed in the community centre main hall and PGS
All councillors agreed to look at this for the next meeting.
5. To discuss & agree the date of the next meeting.
Cllrs agreed to 22nd January 2024
With no other matters the meeting closed at 21.15pm.
Signed by Chairman………………………………………………………
Dated……………………………………………………………………….
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